Executive Assistant
Toronto, ON, Canada
3h ago


Englobe isdistinguished by its wide range of services, its presence across Canada, itsclient satisfaction, and customized approach with a wide range of services fromconsulting, turnkey project implementation, and soil treatment facilities.

Overthe years, Englobe has acquired credibility and a reputation forpeople-centered values.

Englobe isproud to have been recognized with prestigious Canada’s Best Managed Companiesdesignation for overall business performance and sustained growth.

What weoffer :

  • Full benefits package (group insurance with cost-sharing upon hiring, group RRSP after 3 months, the possibility of time banking).
  • Annual reimbursement of physical activity costs.
  • Skills development opportunities.
  • Flex time and possibility of a compressed schedule.
  • Policy to encourage telework.
  • Reimbursement of travel expenses.
  • Responsibilities

    Thesuccessful candidate will be accountable for providing day day-to-dayadministrative support to the VPO through activities such as :

  • Preparingagendas and briefing materials for senior leadership meetings; attend meetingsand record minutes with action items and carry out appropriate follow ups
  • Maintain strong workingrelationships and act as the main point of contact with clients, and employees
  • Conductresearch, compiling data and preparing documents to provide the VPO inpreparation for his meetings
  • Document management file and retrieve corporate records, documents, and reports
  • Use the ERP system torecord time / expenses and run reports
  • Reconcilingexpense reports on a monthly basis
  • Performing administrative responsibilities including maintaining filing systems and databases, managing schedules, booking meetings and travel, processing incoming / outgoing mail, recording and distributing meeting minutes;
  • Provide generaladministrative duties and support or drive ad hoc projects as required
  • Maintainthe strictest confidentiality and integrity.
  • Requirements

  • University degree (Business orBA preferred);
  • Minimum of 5 years’ experience in an administrativerole, preferably at the C- Suite level;
  • Professional level written and oralcommunication skill. Bilingualism (English and French) is an asset;
  • Advanced user of Microsoft Office (Word, Excel and PowerPoint) to compile reports, letters, presentations, charts and graphs;
  • Experience with Deltek ERPproducts and Ceridian are assets;
  • Ability to multitask,prioritize a heavy workload, possess creative problem skills, and be solutionsfocused;
  • Strong research and technical writing skills,ability to present information concisely and clearly;
  • Experience working in asimilar capacity in a Consulting, Engineering, or Science firm preferred.

  • Note : Office location mayalso be in Kitchener / Waterloo.
  • Report this job

    Thank you for reporting this job!

    Your feedback will help us improve the quality of our services.

    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Application form