Office Manager & Reporting Specialist
Mozzaz Corporation
Waterloo, Ontario
40d ago

About Mozzaz

Mozzaz delivers a digital health platform for behavioral health services used by patients under care and their care teams in the delivery and management of individual care.

Our innovative mobile solutions are used for behavioral health services helping patients, providers and payers benefit from better care service delivery and positive health outcomes.

Mozzaz sells its offering to providers of behavioral health services in United States and Canada.

About What We Offer

Mozzaz offers you the opportunity to be part of a fast growing, interesting, innovative, company, a highly competitive compensation package which includes salary, Group Health Benefits, stock options.

Most importantly, Mozzaz offers career growth! Show us what you can do and we’ll help you do it!

About You

You are an enthusiastic and motivated team player, understanding embracing the start-up challenges of a highly innovative work culture.

Flexibility and agility will be key to your success. Your education, skills, and abilities match our requirements as listed below.

About this Position

As our Office Manager you can help Mozzaz in its rapid growth by managing all office operations and reporting requirements.

You are an agile worker with strong organizational, communication and technology skills necessary to thrive in a fast-paced environment.

Your strong work ethics and dedication allow you to get things done in a timely manner paying attention to quality and details.

Roles & Responsibilities :

  • Oversee and co-ordinate all office administrative activities
  • Assemble data and prepare periodic and special reports
  • Design and implement office operational policies
  • Update and maintain corporate portal and other enterprise content including reporting and planning documents
  • Post jobs and conduct initial candidate screening and responses
  • Coordinate new employee onboarding
  • Help in the implementation of security and other regulations such as HIPAA
  • Manage relationship with vendors including reporting, contracts and payments
  • Maintain meeting rooms and office inventory, including; letterhead, business cards, etc.
  • Coordinate schedules, appointments, and travel itineraries
  • Arrange customer, vendor and board meetings and committee meetings with multiple stakeholders
  • Manage news, press releases and other corporate communications
  • Provide accounting support (scanning incoming cheques / invoices) using Quickbooks
  • Liaise with building services
  • Maintain office equipment through third party vendors
  • Support all executive needs as required
  • Organize travel bookings for employees
  • Send / receive couriers, mail, etc.
  • Setup and management special events including internal meetings
  • About Your Qualifications

  • University Degree or College Diploma
  • Good working knowledge of financial and accounting principles and human resources policy
  • 2 - 5 years’ experience working in a professional office environment preferably in a technology company
  • Ability to organize business information and develop it into cohesive, professional reports and presentations with minimal guidance.
  • Extremely detailed oriented, highly organized, able to manage time and multi-task to accomplish a wide variety of tasks with conflicting priorities
  • Excellent proficiency in using Microsoft Excel
  • Proficient in Microsoft Office (Word, PowerPoint)
  • Excellent interpersonal and communication skills
  • Capability to support multiple executives
  • Proven high level of confidentiality
  • Experience working with 3rd party vendors
  • Experience with CRM and / or Accounting Systems
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