Job Description Summary The Administrative Assistant provides administrative and marketing support with minimal supervision for Cushman &Wakefield agents.
Considerable judgment and initiative are required in organizing routines and handling confidential material. Candidate must have strong organizational skills.
The candidate must also be able to work independently and in a team setting within established procedures as well as being proactive in providing ongoing reports.
Real Estate License would be an asset.
Coordinate and execute marketing materials (newspaper, magazine ads, flyers, postcards, proposals, due diligence packages, RFPs, pitches, Broker’s Opinion of Value) for listings, using Adobe Creative Cloud programs (InDesign, Photoshop) and the Microsoft Office Suite (PowerPoint)
Execute creation of signage mock-ups, branding / editing tour videos, video creation (i.e. animated videos), photo enhancements (i.
e. editing out logos, signage etc.) and co-ordinating photos and videos of listed space
Create and distribute email marketing campaigns when required (Concep or Salesforce Marketing Cloud)
Support reporting and template creation (i.e. E-mail Marketing, Matrix / Site Solutions, amenity and transit maps, etc.)
Pulling stacking plans for internal research portals and recreating them when needed. -
Support the drafting of leasing contracts, commission agreements, Agreements of Purchase of Sale and / or offers (Word, PowerPoint & PDF)
Creating preliminary Office Reports (i.e. market reports, tables, listings, net rent and Factsheet reports, surveys and tour itineraries)
Provide research with net rates when agent provides new rates (i.e. Site solutions, rates for rent, surveys, tour packages)
Creating & managing data rooms (i.e. Sharefile), confidentiality agreements, buyer interest report
Assist with offers, sign backs (DocuSign / Adobe Sign), waivers and amendments
Support in research / searches for property data in order to generate reports (i.e. Scott’s directory, site solutions, Geowarehouse)
Diploma in Office Administration or Post Secondary Certificate ideally in Marketing or a related field
Real Estate License an asset
2 5 years prior administrative experience in Real Estate
Advanced computer proficiency in Microsoft Office products, especially in PowerPoint Presentations and internet search capabilities
InDesign, Photoshop a definite asset
Strong verbal and written communication skills
Excellent multi-tasking and time management skills required
Detail oriented self-starter with a high level of organizational skills
Exceptional interpersonal skills and commitment to professionalism
Able to prioritize tasks and work in a high paced environment
Strong work ethic with the ability to deal with confidential data in a discreet and professional manner
Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace.