Senior Administrative Assistant, General (Must have a security clearance or be eligible for one) »
MaxSys
Ottawa, Canada
4d ago

IN ANTICIPATION OF UPCOMING NEEDS

MaxSys is currently looking for Senior Administrative Assistant, General Candidates for our federal clients.

MANDATORY REQUIREMENTS :

Education :

Secondary school diploma

Experience :

Minimum of 36 months of relevant experience.

Typical Duties May Include :

Providing guidance and training to junior support staff

Taking general, not verbatim, minutes at meetings

Editing, proofreading, and finalizing correspondence, reports, statements, invoices, forms, presentations and other documents

Making travel reservations, developing itinerary and preparing travel expense claims

Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services

Reading incoming correspondence and flagging items of importance or preparing summaries

Processing invoices, expenditures, receipts and other financial information

Maintaining inventories, databases and records

Maintaining office supplies and equipment

Composing and signing replies to general inquiries and drafting more difficult correspondence for signature

Developing and maintaining administrative programs and procedures

Participating in senior management meetings

Assembling and disseminating correspondence and briefing materials for senior management

Planning and organizing project teams

Reviewing the effectiveness of operations

Administering operational budgets and programs, analyzing expenditures

Providing solutions on issues related to procurement, telecommunications, accommodation, training and administration

Providing management with advice on various policies, procedures and directives

Managing the daily office operations and coordinating the agenda

If you meet all the above requirements, please send your resume today to Katherine Spallin at :

k.spallin maxsys.ca

  • Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
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