Procurement Specialist – Level I
BGIS
Ottawa, CA
4d ago

SUMMARY

The Procurement Specialist Level I is responsible for collaborating with Procurement Managers on a multitude of Procurement projects ranging from RFXs, contract management reviews and other supply chain management initiatives.

Key activities include but are not limited to CBG client interviews, financial analysis and the modeling of proposals in the creation of Microsoft Word, Excel and PowerPoint communication summaries.

KEY DUTIES & RESPONSIBILITIES

Strategic Planning & Delivery

  • Engages stakeholders to understand business requirements
  • Develops and recommends strategic plans for Manager review
  • Implements strategic plans
  • Sourcing Strategy

  • Assist in the development and recommendation of sourcing strategies that maximize value and mitigate risks to the company and its clients.
  • Assist with the implementation of the sourcing strategy
  • Opportunities Assessment & Implementation

  • Identify cost improvement opportunities for assessment.
  • Achieves improvements in operational efficiencies and cost savings as a result
  • Competitive Bids

  • Support the execution of end-to-end competitive bid process for strategic plans
  • Supplier Relationship Management

  • Develops and maintains effective relationships with suppliers
  • Supplier Contractual Agreements

  • Develops, implements, amends and monitors supplier contractual agreements
  • Strategic Sourcing Best Practices & Industry Trends

  • Maintains in-depth and current category knowledge as well as knowledge of strategic sourcing best practices and industry trends
  • Provides category and strategic sourcing subject matter expertise
  • Vendor Qualification & Set-Up Process

  • Reviews and approves vendor set up requests and vendor information changes
  • Perform Anti-Bribery and Corruption due diligence
  • Purchase Order Administration

  • Reviews requests and process purchase orders
  • Prepare, send and file Purchase Orders on a daily basis meeting established quality standards.
  • Responsible for daily maintenance of existing Purchase Orders.
  • Utilize standard templates for all strategic sourcing activity including but not limited to RFx templates, contract agreements, scopes of work, service level agreements, and letters of agreements
  • Ensure adherence to Company Policies, Processes and Work Instructions
  • Support Procurement team members as required
  • Other duties and special projects as assigned
  • KNOWLEDGE & SKILLS

  • University graduation or professional certification
  • 3-5 years of relevant work experience
  • Knowledge of strategic sourcing requirements and practices. Maintains current knowledge
  • Ability to manage multiple projects simultaneously
  • Ability to assist in the development and execution of supplier contract agreements
  • Advanced analytical and problem solving skills
  • Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases
  • Ability to build and manage relationships with various stakeholders
  • Has working knowledge and experience in own discipline
  • Continues to build knowledge of the organization, processes and customers
  • Performs a range of mainly straightforward assignments
  • Uses prescribed guidelines or policies to analyze and resolve problems
  • Receives a moderate level of guidance and direction
  • Emotionally intelligent
  • High degree of business ethics and accountability
  • High degree of client service orientation
  • Integrity
  • Positive attitude
  • Possesses a team spirit and strong collaboration
  • Exceptional interpersonal skills
  • Tenacity to overcome challenges to deliver on commitments
  • Intermediate Microsoft Office skills (Word, Excel, PowerPoint)
  • Good English communication skills both verbal and written
  • Facilities Management / Property Management experience, an asset
  • French language proficiency, an asset
  • Licenses and / or Professional Accreditation

  • Partial completion of Supply Chain Management Professional Designation from Purchasing Management Association of Canada, or equivalent, an asset
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