The Full Charge Bookkeeper is responsible for all bookkeeping functions related to Accounts Payable, Accounts Receivable, Payroll, and General Accounting including maintenance of the accounting systems, adherence to established policies and procedures, review of documentation for appropriate authorization, timely notification of any problems or concerns and superior customer service.
Job duties also include personnel functions that include new hire / term / LOA / benefits administration, maintenance of personnel files, payroll processor, and support for team members.
This position requires the ability to move quickly from one task to another, perform quality work in a fast-moving, deadline-sensitive environment, and still present a calm, professional demeanor to both internal and external customers and vendors.
This is an important role in our organization that will require tact, diplomacy, and a professional approach to the job.
Confidentiality is absolutely critical.
PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING :
Bookkeeping Duties and Responsibilities
Process payroll through the HRIS platform
Perform monthly bookkeeping procedures such as bank and credit card reconciliations and billing customers
Weekly and monthly financial reporting to the facility General Manager
Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements;
filing reports; advising management on needed actions
Assist General Manager with budget preparation
Pay bills and maintain ledgers
Receive, approve, and / or decline client invoices
Maintain General Ledger including journal entries & adjustments
Responsible for monthly reconciliation of accounts
Balancing cash drawer and making bank deposits
Complete any other special projects and daily assignments as directed by the General Manager
Personnel Duties and Responsibilities
Assist General Manager or Operations Manager in planning and conducting new team member orientation and onboarding
Maintain and secure personnel files
Ensure HRIS is up to date by entering new hires, terminating team members timely, managing LOAs, and deducting elected benefits
Support annual open enrollments and assist benefit eligible new hires with the enrollment process
Respond to inquiries from Team Members regarding policies, procedures and programs
Work closely with SFC Home Office Human Resources department to make sure all personnel, state, and federal guidelines are met
Office Manager Duties and Responsibilities
Responsible for the day-to-day operations of the office
Keep a clean / professional working environment
Maintain adequate stock of office supplies
Interact with and coordinate personnel in the office
Manage inbound / outbound mail, etc.
Prepare for all administrative meetings, i.e. office, owner, executive meetings, etc.
Prepare memos, letters, reports, expense reports, faxing, PowerPoint presentations
EDUCATION AND EXPERIENCE
An associate degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles
Minimum of 5 years responsible with accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger and financial reports
Proficient with QuickBooks Online
Proficient with Outlook, Microsoft Word, Excel, and PowerPoint
Experience in the Food Services, Hospitality, or Retail industry a plus
Strong professional communication skills including both verbal and written
Well organized and thorough, with the ability to multi-task
Team approach to task completion
Maintain strict confidentiality of client, company and personnel information
Appropriate business acumen while representing the company at all times
Ability to operate calculator, computer, and other general office equipment
Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns.
Must have excellent interpersonal skills and customer service skills
At periodic times of the year are expected to work overtime, if necessary
Required to be available to work on nights, weekends and holidays
Due to the nature of the sports facility, this position may be expected to work varied hours
Must be able to remain in a sitting stationary position for long periods of time