Pharmacy Assistant
Prairie Mountain Health
Neepawa, Canada
1d ago
  • The Pharmacy Assistant shall be accountable to the location manager and is responsible for performing the technical functions necessary for the general day-to-day operation of the department;
  • replenishing Pyxis medstations (where applicable), filling prescriptions, checking prepared medications for accuracy, entering patient information, running reports, maintaining records, sterile and non-sterile compounding, providing technical assistance in stock-flow control, training new pharmacy staff and performing other related duties as assigned.


    Overview : General


  • Enters patient information into the applicable computer system for profile updates, label generation and charging purposes.
  • Examples of information entered are : inpatient and outpatient refills, chemotherapy orders and leave of absence orders.

  • Generates patient specific reports (i.e. labels, profiles).
  • Generates and reviews selected non-patient specific reports (i.e. outpatient, inventory, statistical, narcotic, Pyxis).
  • Reviews and adjusts reports and follows up with Pharmacist when necessary.

  • Sorts and processes medications returned to pharmacy (i.e. return bin). Records, credits and returns medication to the stock location or discards medication.
  • Assembles, files and maintains departmental records (i.e. prescriptions, patient profiles).
  • Performs intermediate and / or final checks on prepared medications for accuracy as per departmental procedure (i.e. strip packaged medications).
  • Directs inquiries from phone calls and visitors as applicable.
  • Performs inspections of medication storage areas in pharmacy and on the nursing units for appropriate storage, cleanliness and expiry dates.
  • Trains new pharmacy Assistants.
  • Delivers medications to appropriate nursing units.
  • Accumulates data and maintains records for departmental statistics (i.e. workload).
  • Handles cytotoxic and biological products.
  • Orders stationary supplies.
  • Monitors expiry of medications.
  • Inpatient Dispensing

  • Fills prescriptions by selecting the medication, placing it into an appropriate container and affixing the label to the container.
  • Performs extemporaneous compounding as required and maintains manufacturing records.
  • Prepares medications for delivery or shipping as required.
  • Stores and maintains records of patients’ medications from home.
  • Counts and records quantity of narcotics on hand.
  • Fills stock medication requisitions.
  • Assists the Pharmacist in dispensing prescriptions.
  • Issues and delivers controlled drugs and maintains records to non-Pyxis areas. Participates in inventory reconciliation.
  • PYXIS (where applicable)

  • Runs Pyxis reports daily at the Pyxis console and assigns new patient specific medications to Pyxis medstations as required.
  • Selects medications from stock for refill and loads Pyxis medstations.
  • Loads assigned medications, refills standard medications and unloads medications without orders at Pyxis medstations.
  • Responds to stock out bulletins, stock critical low bulletins, picks medication and refills the medication at Pyxis medstations.
  • Checks and replenishes ward stock at each nursing unit.
  • Maintains adequate supply of strip packaged medications for ward replenishment.
  • Assists in maintaining appropriate medications and inventory in the Pyxis medstations.
  • Empties Pyxis and non-Pyxis return bins and returns inventory.
  • Checks expiry dates, inspects drug storage areas, maintains ward stock lists and organizes and labels cupboards.
  • Sterile Services

  • Assembles medications and supplies required for patient specific and bulk sterile compounding.
  • Assists in the preparation of sterile products, using aseptic technique, in the Horizontal Laminar Flow Hood, and Biological Safety Cabinets.
  • Performs batch and patient specific sterile compounding (i.e. adult Total Parenteral Nutrition (TPN), pediatric TPN, large and small volume parenterals, chemotherapy, epidurals).
  • Prepares sterile compounds.
  • Stocks sterile room with supplies.
  • Inventory

  • Maintains adequate inventory levels.
  • Receives and verifies incoming drug shipments.
  • Reconciles invoices and credits.
  • Orders non-stock supplies.
  • Fills order request from non-contract purchasers.
  • Maintains pertinent inventory records.
  • Processes month-end and year-end.
  • Sends expired goods to vendors for credit.
  • Reconciles inventory issues.
  • Database Management

  • Enters medication and financial information into the Pyxis, BDM and Logibec databases.
  • Monitors and tests pharmacy interface systems.
  • Reviews, updates and maintains the formulary in response to the Pharmacy and Therapeutics recommendations upon Regional Medical Advisory Committee (RMAC) approval.
  • Analyzes system reports and staff feedback to determine inventory levels.
  • Oversees the building of Pyxis medstations.
  • Resolves system issues.
  • Secondary Hospital Site & Remote Locations

  • Fills and sends orders to facilities.
  • Receives expired stock from contract facilities, sorts and catalogues the stock according to manufacturer / wholesaler then records which facility the stock belongs to and ships expired goods to the appropriate vendor.
  • Divides credit invoice amounts and provides an itemized list along with a credit total to each facility.
  • Prepares and updates ward stock sheet lists.
  • Heat seals (blister packs) controlled drug stock for use at the facilities.
  • Checks controlled drug sheets for error / omissions and makes arrangements to have them completed / corrected. Files and stores sheets as required by the College of Pharmacists.
  • Checks expiry dates of products.
  • Other duties as assigned.

  • Pharmacy Assistant course from a recognized program
  • Other combination of education and experience may be considered
  • Province of Manitoba Class 5 Drivers License, or equivalent from province of residence, and access to a personal vehicle to provide service within the Prairie Mountain Health
  • Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
  • Demonstrated organizational skills and ability to work independently
  • Demonstrated problem solving and decision making skills
  • Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
  • Demonstrated knowledge and competence of skills and concepts related to the position
  • Demonstrated communication skills
  • Ability to respect and promote confidentiality
  • Ability to perform the duties of the position on a regular basis
  • Ability to respect and promote a culturally diverse population
  • Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team
  • Direct care workers are required to either be vaccinated for Covid-19 or to participate in on-going regular Covid-19 testing pursuant to Orders made under The Public Health Act C.
  • C.S.M. c.P210. Successful applicants will be notified at the time of offer of the applicability of this requirement for this position

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