Location : Toronto
Duration : 1.5 2 months with potential to go permanent
Compensation : $20-23 per hour
Manage electronic calendar / schedule for President and Senior Managing Director.
Make all travel arrangements for the President, Senior Managing Director and other senior officers.
Process invoices and expenses for President, Senior Managing Director and other senior officers.
Schedule meetings using Microsoft Outlook and determine availability of attendees, coordinate logistics, prepare and distribute agendas / materials / documents.
Make arrangements for meetings required by visiting executives.
Monitor incoming e-mails for invitations, meetings, and general inquiries.
Maintain Outlook database monitor, add, delete and update contacts on an ongoing basis.
Business Reports and Communications
Assist with the preparation and dispatch of business communications, marketing materials and business presentations.
Update PowerPoint presentations with new report exhibits.
Actively participate in various phases of report development, production and delivery.
Format charts and tables in Excel.
Post reports and marketing blasts on client extranet and update blast lists.
Communicate with designer to send formatted files.
Send email communications to notify clients when reports become available.
Co-ordinate report printing.
Open and distribute mail.
Register staff for conferences and other events.
Schedule weekly kitchen duty, ensure that common areas of the office are tidy.
Communicate with cleaners and building maintenance as problems or issues arise.
Maintain office supplies, stationary, kitchen supplies and petty cash.
Greet visitors to the company’s premises.
Update client servicing file.
Bookkeeping, invoicing, sub-consultant, expenses.
Minimum 2-3 years of experience in a similar role.
Ability to manage competing priorities and deadlines.
Exceptional attention to detail and accuracy.
Proven ability to work independently and as part of a team in a dynamic environment.
Ability to exercise discretion and handle sensitive and confidential information.
Ability to interact in a professional manner with all levels of the organization.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, including Excel, PowerPoint and Word, Adobe Software.