Senior Property Manager
The MARQ
Ottawa, Ontario
il y a 5j

Overview

Reporting to the Director, Residential Operations, the Senior Property Manager is responsible for the professional management, administration and leasing for a portfolio of residential rental properties in Ottawa, ON.

The Property Manager is accountable for the management of all related resources, contracts, tools and supplies to ensure Centurion Asset Management Inc.

Centurion Property Associates Inc. real property assets are effectively and efficiently managed to established standards and within established budgets.

Responsibilities

Relationship Development

Develop and foster positive relationships with internal and external stakeholders. Ensure proactive timely resolution of staff, Contractor, Vendor, and Consultant performance issues.

Customer Service

Professionally and courteously handle all Resident inquiries, feedback, complaints or concerns. Ensure a high level of Resident satisfaction is achieved through constant and consistent attention to Centurion’s Vision, Mission and Values.

Promote a strong sense of community.

Ongoing Operations

  • Operate properties consistent with the expectations of the management contract and approved annual budgets. Be responsible for ensuring all Centurion Property Associates’ policies and procedures are adhered to;
  • constantly motivate and develop site staff, managing performance to established standards. Authorize Work Orders and Purchase Orders to approved limits, being cognizant of year-to-date expenditure and approved annual budgets.

    Review and approve invoices according to standard policies and procedures. Review and approve new leases according to established approval criteria.

    Ensure the timely collection of rent; initiate follow-up where payments are not made and initiate and attend to legal and collection as required.

    Continually review and evaluate the market rates for each property, ensuring revenues are optimized in the competitive environment.

    Complete regular site inspections of properties including vacant apartments, building common areas and plant operations to identify opportunities, and report any concerns or deficiencies promptly to Property and Asset Management.

  • Ensure preventative maintenance is scheduled and completed. Set and monitor performance and quality targets for site maintenance;
  • monitor service contract performance. Ensure compliance with all legislation, including but not limited to : the Residential Tenancies Act, Labour Relations Act, Fire Code and Occupational Health and Safety Act.

    Complete other tasks as assigned.

    Administration and Reporting

    Complete required operating and financial reporting including detailed monthly property reports and variance analysis. Complete weekly availability and traffic reporting as required.

    Develop and remit quarterly re-forecasts and annual budgets according to established timelines; assist the Director, Technical Services and Project Managers with preparation of capital budgets including the development of five year capital plans for each site.

    Maintain an orderly office area, including proper filing of all hard and soft copy documentation and correspondence. Assist with any Asset Management analysis and reporting as required.

    Review and approve monthly Superintendent expenses, ensuring accuracy of the Expense Form. Complete any other reporting consistent with requirements of the property management contract.

    Capital Project Management

    Review apartments at turnover and prepare a scope of work consistent with established renovation standards. Inspect renovated apartments at completion and follow-up to ensure any / all deficient items are addressed in timely manner and the Resident is satisfied.

    Assist the Director, Technical Services with the implementation and management of annual capital expenditure work at each site.

    Prepare all capital notices that are to be posted on site for approval by the Director, Fixed Asset Management and Innovation.

    Risk Management

    Ensure ongoing compliance with current codes, technical safety standards and legislation. Assist with effective and prompt resolution of municipal and provincial work orders.

    In cooperation with insurance entities, assist with the completion of quarterly or annual risk assessments, incorporate into capital or operations planning and implement as required to mitigate risk.

    Requirements

  • A passion for excellence in customer service delivery;
  • Minimum 3-5 years property management experience is required; Multi-Residential operations experience with a national portfolio considered an asset;
  • Exceptional written and oral communication skills;
  • Excellent organizational skills with a strong ability to multi-task;
  • Strong interpersonal skills;
  • Strong command of MS Office products : Word, Excel, PowerPoint;
  • Detail-oriented; able to resolve problems using facts, sound reasoning and common sense;
  • Forward thinking with an ability to develop creative strategic solutions to issues;
  • Strong follow-up skills with the ability to effectively resolve difficult issues in a timely manner; and
  • Experience with Yardi property management systems considered an asset.
  • We thank all applicants for their interest in Centurion however, due to the volume of applicants we receive, only those selected for interview will be contacted.

    Centurion is an inclusive and equal opportunity Employer committed to creating a positive, supportive and inclusive environment for all Employees.

    In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the Ontario Human Rights Code and all other applicable provincial rules and regulations, Centurion will provide accommodations throughout the recruitment and selection process to applicants with disabilities, as requested.

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