Administrative Assistant II, Research Facilities
University Health Network
Toronto, Ontario, Canada
3d ago


University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant IIin our FM-

PRO (Research Facilities) Department.

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where above all else the needs of patients come first , encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN .

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of groundbreaking firsts and a purpose of Transforming lives and communities through excellence in care, discovery and learning , the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world. .


  • The exercises judgment and independence to provide secretarial and administrative support services to Director, Research Facilities and the Research Facilities Planning team including : coordinating and maintaining written and / or electronic calendar / schedule for assigned personnel;
  • utilizing advanced functions for MS Office Suite (Word, Excel, PowerPoint, Visio) to facilitate the production of documents / materials / reports;
  • coordinating, organizing or planning meetings (including meeting minutes); ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing / retrieval methods, systems or formats;
  • invoice processing and approvals as well as issue resolution; departmental timekeeping. Performing clerical support functions for the Director of Research Facilities;
  • performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.


  • Completion of Grade XII or recognized equivalent
  • Completion of a recognized medical office or business administration program at the diploma level an asset
  • 2-3 years related secretarial support experience preferred
  • Experience working in a health care / research environment an asset
  • Previous on-the-job computer / word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
  • Strong calendar management
  • Excellent organizational and time management skills
  • Very good interpersonal and customer service skills
  • Very good verbal and written communications skills
  • Comprehensive knowledge of health care, organizational / office practices, procedures and standards an asset
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to maintain confidentiality
  • Ability to work well under pressure and use good judgment in assessing difficult situations
  • Ability to work well independently
  • If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter.

    You will also be required to complete some initial screening questions.

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