Administrative Assistant II, Research Facilities
University Health Network
Toronto, Ontario, Canada
3d ago

Status : PERMANENT FULL-TIME

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant IIin our FM-

PRO (Research Facilities) Department.

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where above all else the needs of patients come first , encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN .

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of groundbreaking firsts and a purpose of Transforming lives and communities through excellence in care, discovery and learning , the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world. .

POSITION :

  • The exercises judgment and independence to provide secretarial and administrative support services to Director, Research Facilities and the Research Facilities Planning team including : coordinating and maintaining written and / or electronic calendar / schedule for assigned personnel;
  • utilizing advanced functions for MS Office Suite (Word, Excel, PowerPoint, Visio) to facilitate the production of documents / materials / reports;
  • coordinating, organizing or planning meetings (including meeting minutes); ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing / retrieval methods, systems or formats;
  • invoice processing and approvals as well as issue resolution; departmental timekeeping. Performing clerical support functions for the Director of Research Facilities;
  • performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

    QUALIFICATIONS :

  • Completion of Grade XII or recognized equivalent
  • Completion of a recognized medical office or business administration program at the diploma level an asset
  • 2-3 years related secretarial support experience preferred
  • Experience working in a health care / research environment an asset
  • Previous on-the-job computer / word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
  • Strong calendar management
  • Excellent organizational and time management skills
  • Very good interpersonal and customer service skills
  • Very good verbal and written communications skills
  • Comprehensive knowledge of health care, organizational / office practices, procedures and standards an asset
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to maintain confidentiality
  • Ability to work well under pressure and use good judgment in assessing difficult situations
  • Ability to work well independently
  • If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter.

    You will also be required to complete some initial screening questions.

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