Administrative Assistant
LAURENTIAN BANK OF CANADA
Longueuil, QC, Canada
4d ago

Job Description

Seeing beyond numbersº

At Laurentian Bank, we believe we can change banking for the better. Founded in Montreal in 1846, Laurentian Bank helps families, businesses and communities thrive.

Today, we have over 2,800 employees working together as One Team, to provide a broad range of financial services and advice-based solutions for customers across Canada and the United States.

We drive results by placing our customers first, making the better choice, acting courageously, and believing everyone belongs.

This role sits within Laurentian Bank Securities, a subsidiary of Laurentian Bank Financial Group.

As Executive assistant, Operations, you will provide administrative support and drive efficiency and effectiveness by providing a wide variety of support to the Vice president Operations of Laurentian Bank Securities & Capital Markets and the entire Middle & Back office teams (approximately 50s people).

You will contribute to the efficient functioning and management of the Operational teams. You will be highly organized, resourceful, proactive, and actively contribute to the day to day functioning of the team.

You will accept responsibility and accountability for your actions and make decisions guided by established procedures, good practices, common sense and sound business judgment.

You will be comfortable working independently and managing a varying workload with varying deadlines.

Your hard work ethic, enthusiasm and sense of humor are the main attributes to your success and it's your eagerness to learn from others that makes you stand out from your colleagues.

You must have a strong customer-centric, efficient and winning mindset and enjoy working within an entrepreneurial environment that is mission and results driven.

Responsibilities

ºProvides administrative support to the Vice president Operations & the management team, with minimal instruction and supervision.

ºParticipates in managing the agenda of his / her superior and, as required, the department managers, coordinates meetings, manages meeting logistics, arranges travel plans & itineraries and drafts / reviews certain documents prior to meetings with little verbal or written instruction.

ºParticipates in supporting & tracking certain projects, creating reporting & other documentation as required.

ºWith a strong attention to detail, proactively prepares a variety of materials eg. FAQ documents, Guidelines, meeting agendas, reports, spreadsheets, documents and correspondence, using a variety of tools.

ºLiaises and coordinates with other departments to ensure fluidity of daily operational activities.

ºManages the financial affairs for the team, including expense reports, ensuring invoices are tracked accurately and paid on a timely basis, and ensuring administrative monitoring of the operations budget.

ºUpdates and maintains the LBS intranet site with specific effort around the Operations section.

ºCoordinates & assists with the onboarding of new employees to the team including the coordination of IT requests.

ºPrioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

ºPerform all tasks of a similar or general nature requested by his / her superior or required for the job.

Qualifications

ºCollege diploma (DEC) or university degree

ºA minimum of five years of relevant experience, or any other combination of education or experience will be considered

ºProficient in Microsoft Office (Outlook, Word, Excel and Power Point) and adventurous enough to try new systems and technologies.

ºBilingual : high level of written and verbal communication skills (English and French).

ºFinancial service / brokerage industry experience is an asset

ºStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

ºVery strong interpersonal skills and the ability to build relationships with stakeholders, including fellow employees, colleagues and external partners.

ºEmotional maturity, highly resourceful team-player, with the ability to also be extremely effective independently

Additional Information

Equity, Diversity & Inclusion

We are proud to be an equal opportunity employer and are committed to fostering an inclusive and accessible work environment that reflects the diversity of our customers and our communities.

We welcome and encourage applications from individuals from all groups, including Indigenous people, women, visible minorities, and persons with disabilities, regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability or any other legally-protected ground.

Accessibility

Accommodations for persons with disabilities are available upon request for job applicants taking part in all aspects of the recruitment process.

PIPEDA

We may collect, use or disclose your personal information for the purpose of establishing an employment relationship with you.

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