Property Services Coordinator
Brookfield Global Integrated Solutions Canada LP
Ottawa, CA
13d ago

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses.

Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Why Choose BGIS?

Whether you’re a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.

At BGIS, you will be part of a diverse, team-oriented workplace, with opportunities to drive your career development forward.

Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve.

We offer a competitive and value-driven compensation and benefits package, great employee programs, a healthy work life balance, and more.

Join our team and become part of a leading global corporate real estate company today!

SUMMARY

The Property Services Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).

This job is also responsible for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

  • Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements
  • Review of demand work orders to determine if billable or non-billable
  • Preparation and communication of PO’s to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost
  • Administrating and monitoring service contracts including cleaning and reviewing vendor / contractor performance
  • Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger
  • Assisting the Property Manager with budget / expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets
  • Establishes and maintains working relationships with Clients and service providers
  • Other duties as assigned
  • EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

    MINIMUM EDUCATION : High school education

    MINIMUM EDUCATION :

    JOB-RELATED EXPERIENCE : 1-3 years or more

    JOB-RELATED EXPERIENCE : Knowledge & Skills

  • Knowledge of financial management software
  • Bilingual in English and French (written and spoken) an asset
  • Excellent interpersonal skills
  • Strong customer-oriented skills
  • Good communication skills (verbal / written)
  • Ability to multitask
  • Analytical and problem solving skills
  • Ability to work independently
  • Good computer skills, Maximo and Oracle, an asset
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