Administrative Assistant
The Bagg Group
Toronto, ON
9d ago

Administrative Assistant

Duration : 3 Month Contract (with potential to extend) Location : Toronto Compensation : Competitive Hourly Rate

Responsibilities :

  • Assisting in the creation and editing of documents using Word, PowerPoint and Excel
  • Assisting with correspondence, including drafting routine correspondence and compiling and sending courier and mail packages and faxes
  • Scanning and printing documents
  • Organizing, compiling, and maintaining paper and electronic files and documents
  • Calendar management
  • Coordinating meetings with external contacts (including arranging for catering)
  • Preparing travel itineraries and making hotel and flight reservations / cancellations / changes
  • Preparing expense reports
  • Providing technical assistance and maintenance of office equipment when necessary, including : Maintaining supplies and resolving problems with printers and photocopiers Assisting staff with computer and telephone problems Assisting with operation of videoconferencing systems for meetings
  • Performing general office maintenance (kitchens, watering plants, monitoring state of boardroom, etc.)
  • Providing access and greeting visitors to office
  • Qualifications and Skills :

  • Excellent organizational and technical skills, especially word processing skills, and a high level of accuracy and attention to detail
  • Advanced knowledge of Outlook, Word, PowerPoint and Excel
  • Excellent verbal and written communication skills and problem-solving abilities
  • Excellent time management skills, including the ability to prioritize and multi-task
  • Able to work independently while supporting a collaborative team environment, and willing to assist any staff member when needed and where time permits
  • Available to work overtime as necessary
  • Able to handle sensitive and confidential situations with a high degree of tact, confidentiality and professionalism
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