About us :
Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity :
The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence.
Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health, and far more.
As the Academic Promotions & Appointments Administrator, you will be the primary resource for all DFCM faculty seeking academic promotions and appointments.
Reporting to the Faculty Development Program Director, you will promote and implement an outreach strategy to increase academic promotions and coordinate logistics for a range of activities.
You will exemplify professional customer service by responding to multiple inquiries and providing information and advice.
Your exceptional communication, meticulous attention to detail and organizational skills will contribute to the ongoing success of the academic promotions in the Department of Family and Community Medicine.
Your responsibilities will include :
Coordinating processes for academic promotions, appointments, reappointments / renewals, ensuring completeness of documents
Providing Information and advice for faculty seeking promotion
Facilitating promotion and appointment information workshops and meetings
Developing and implementing targeted outreach initiatives
Keeping well-informed on policies, regulations and guidelines
Providing committee support and facilitating workshops and focus groups
Handling expenses for events, making minor purchases and generating reports
Coordinating logistical details and activities for events and / or programming
Essential Qualifications :
Bachelor's Degree in Business Administration or acceptable combination of equivalent experience.
Minimum five (5) years of related progressively responsible administrative experience, preferably in a University and / or hospital environment
Demonstrated experience interpreting and processing the University’s academic appointments and promotions policies and procedures, and informing senior stakeholders accordingly
Knowledge and familiarity with the University of Toronto’s Faculty of Medicine’s and affiliated hospital policies and procedures
Experience writing and editing communication materials and preparing status reports
Experience delivering and facilitating presentations and workshops
Experience facilitating focus groups
Demonstrated experience managing databases and generating reports
Experience training and supervising the work of others
Experience coordinating events and supporting committees
Advanced proficiency in MS Office Suite, survey tools and content management systems
Exceptional interpersonal and communication skills, both verbal and written
Strong customer service skills; ability to work effectively with faculty members and other key stakeholders
Ability to work professionally with confidential information
Ability to interpret requirements and develop processes and procedures
Critical thinking, interpersonal and organizational skills
Ability to exercise initiative, tact, discretion, problem solving skills and to work under pressure to meet deadlines
Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
Ability to work well independently but also as part of a team
Assets (Nonessential) :
Experience with HRIS, Taleo, Laserfiche and FOCUS
Knowledge of clinical (MD) faculty appointments and promotion policies
To be successful in this role you will be :