Accounting Associate
Diva International Inc.
Kitchener, ON, CA
2d ago

As an exciting, growing company who developed the DivaCup and becoming the world leader in the menstrual cup category, we are excited to continue our growth and seek exceptional talents to join us in our global movement.

Every day we strive to do better for our workers, communities, and the environment.Diva International is searching for an Accounting Associate to our outstanding Accounting team.

The Accounting Associate will be primarily responsible for supporting our Accounts Payable and Accounts Receivable Team and ad-

hoc financial reports as requested for audit, tax, and management purposes. How will you help us? Accounts Receivable* Creating invoices from NetSuite on daily basis.

  • Depositing and recording all payments received from customers.* Verifying and recording all manufacturing chargebacks and deductions from customers.
  • Investigating, disputing and obtaining paperwork for unknown chargebacks from the customer.* Verifying validity of account discrepancies by obtaining and investigating information from sales, trade promotions, logistics.
  • Initiating queries on customer portals for payment discrepancies.* Posting charge backs and discounts into the accounting system, matching to payment invoices.
  • Verifying government taxes charged on receivable invoices.* Review AR Aging Report on fortnightly basis and follow up with customers on long outstanding unpaid invoices.
  • Inquiring accounts receivable collections and statements monthly to the customer.* Maintaining an accurate and complete trail of supporting documentation for all activities.
  • Organize filing of all appropriate documents. Customer Maintenance* New customer set up and credit checks.* Maintaining the administration of customer portals.
  • Existing customer maintenance in accounting system including uploading all documentation, contracts and special instructions.
  • Accounts Payable* Process and enter invoices for payment, match invoices with purchase orders, packing slips, and check for accuracy.

  • Verifying proper expense approvals have been done.* Posting credit card receipts for company credit cards.* Posting employee expense forms.
  • Reconcile credit card transactions for multiple business cards.* Maintain an accurate and complete trail of supporting documentation for all activities.
  • Reporting* Maintain year-end working papers and spreadsheets and assist with preparation for any internal or external audits or independent reviews being conducted.

  • Weekly / Monthly sales and A / R deduction reports to sales team.* Ad-hoc request reports from Controller / Management.
  • Collect, interpret, and report on financial data. Other* Other administrative and financial duties as assigned.* Organize filing of all appropriate documents.
  • Ensure that all month-end financial duties and resulting financial reporting is completed in a timely and accurate manner.
  • Participate in professional and development activities to improve knowledge and skills.* Assist in upholding policy and procedures relating to financial and accounting issues.
  • Work in accordance to Diva International Inc.’s Quality Policy. What you bring to the table?* 3 - 5 years of Accounts Receivable and Accounts Payable experience.
  • College diploma in Accounting or Finance.* Excellent computer skills, including Excel and Word.* Experience in NetSuite strongly preferred.
  • Strong understanding of the workings of an office.* Knowledge of general accounting principles, regulatory standards and compliance requirements.
  • Must be detail oriented, accurate and accountable, able to prioritize time effectively.* Able to work both independently and within a team environment.
  • Fluency in a second language would be an asset but is not a requirement.* Experience and / or comfort working in the feminine hygiene category.
  • At Diva International Inc. we strive to be a welcoming and safe space for everyone, regardless of their race, disability, or gender identity.

    Accommodations are available on request for candidates taking part in all aspects of the selection process. We'd like to thank all applicants for their interest, however, only those selected for an interview will be contacted.

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