Fleet Safety & Compliance Coordinator
Maple Lodge Farms
Mississauga, ON
2d ago

In the 1830s, the May family began raising chickens on a farm outside what is now Brampton, Ontario. They became a pillar of the community, and their proud tradition of hard work, agricultural wisdom, and humble family values inspire and guide us to this day.

Role Purpose : The Fleet Safety and Compliance Coordinator provides technical support and tactical execution throughout the organization’s logistics department.

They will develop and implement programs to address fleet maintenance and safety, driver safety, customer safety, and to ensure the company’s financial protection from damages and risk related exposures.

SHIFT : 7 : 00AM - 3 : 30PM

KEY ACCOUNTABILITIES & ACTIVITIES

1. Safety and Compliance

  • Ensures accurate record keeping of safety, maintenance and driver records.
  • Responsible for scheduling safety and pm services for the logistics department.
  • Conducts regular yard checks to inspect and ensure equipment compliance.
  • Develops regular safety training materials (bulletins, new training materials, sign offs, etc.) and distributes to all locations.
  • Takes minutes and contributes to the fleet safety committee.
  • Investigates basic level claims, including general liability; collects all evidence for claims files, works directly with Third Party Claims Administration services to ensure that information is passed on to all appropriate parties in a prompt manner.
  • Administers incident reporting, investigation and resolution for both property / liability claims and health & safety related incidents.
  • Schedule service calls for fleet related vendors.
  • Assist with Joint Health and Safety committee items. Schedule service calls for the fuel department.
  • Acts as first point of response to any claim or accident; coordinates responses with senior management or third parties
  • Provide backup to the Fleet Safety and Compliance coordinator at Brampton location.
  • 2. Analysis & Reporting

  • Administer the fleet repair and maintenance purchase order database.
  • Analyze and make recommendations regarding safety and maintenance costs and initiatives.
  • Develops regular reporting metrics; prepares reports for senior management on maintenance costs, fuel expenditures and monthly safety statistics.
  • Advises senior management on the status of claims, loss experience and accident trends.

  • Administer and analyze GPS and ELog Data.
  • 3. Policies, Processes & Procedures

  • Adhere / comply with company policies and procedures.
  • Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
  • KNOWLEDGE, SKILLS, EXPERIENCE

  • Minimum two years of experience in a fleet management or fleet safety and compliance role required;
  • Ability to successfully communicate and influence senior level executives and business unit leaders.
  • Excellent project management skills; ability to manage complex projects based on strategic priorities of the business and the organization.
  • Ability to respond to common inquiries from internal and external stakeholders, and regulatory agencies.
  • Ability to present information to top management.
  • Able to maintain confidentiality in matters regarding security or personnel issues.
  • Data Analysis skills.
  • Working knowledge of knowledge of Occupational Health and Safety Act (OHSA), WHMIS, and all other workplace H&S regulations;
  • General Computer Skills (e.g. MS Office).
  • EDUCATION & CERTIFICATIONS

  • Undergraduate degree in related field required.
  • Safety certification and / or Fleet / Business administration certificate an asset.
  • COMPETENCIES

  • Building Trust Builds strong relationships on a foundation of trust, loyalty and authenticity.
  • Driving for Results Relentlessly pursues quantifiable and measurable results : identifies areas for improvement and executes changes as necessary.
  • Communication & Listening Encourages open and honest communication with the team, communicates messages clearly and concisely and listens attentively to others.
  • Initiative Proactively seeks new opportunities and challenges; takes ownership and accountability for enhancing results or minimizing problems.
  • Builds Networks Builds strong relationships with peers, partners and key stakeholders, cultivating meaningful connections.
  • Awareness & Insight Assesses one’s own abilities, understands how actions impact perceptions and thrives within our culture, climate and organization at all levels.
  • WORKING CONDITIONS : office based

    ACCESSIBILITY STATEMENT

    In accordance with Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process.

    Applicants are required to make their needs known in advance.

    We thank all applicants for applying however only those chosen will be contacted.

    IND3

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