Administrative Assistant, Executive Support
Lockheed Martin Corporation
Administrative Assistant, Executive Support
14d ago

Description : The coolest jobs on this planet or any other are with Lockheed Martin Space.As we enter a new era of Strategic Weapon Systems, Lockheed Martin is a pioneer, partner, innovator and builder.

Our amazing men and women are on a mission to make a difference in the world and every single day we use our unique skills and experiences to create, design and build solutions to some of the worlds’ hardest engineering problems.

Do you want to be part of a culture that inspires employees to think big, perform with excellence and build incredible products?

We provide the resources, inspiration and focus - if you have the passion and courage to dream big, then we want to build a better tomorrow with you.

In this Administrative Assistant role, you will provide a variety of administrative assistant duties in support of the Vice President, Navy Strategic Programs (NSP) and the Director, Conventional Prompt Strike (CPS) Flight Systems Program in Colorado.

The role is located at the Centennial offsite location with remote support to teams in Sunnyvale CA.The Administrative Assistant will :

  • Screen callers, arrange meetings, manage office mail / email / facsimiles and other correspondence and ensure correspondence is accurate, complete and properly handled
  • Maintain calendars, make travel arrangements, prepare and reconcile expense reports, submit catering requests, order office supplies and maintain office equipment
  • Partner with the protocol team in support of visitors.
  • Make arrangements for on-site and off-site meetings, conferences, teleconferences, video conferences, PowerPoint chart / agenda production and reproduction and coordinate badge access, as applicable
  • Maintain internal and external areas of a SharePoint site
  • Perform other duties as assignedThis Administrative Assistant role will involve initiative, diplomacy, agility, discretion and judgment in performing daily job duties and responsibilities.
  • Working hours will be 7 am - 4 pm.To promote the sharing of ideas, Lockheed Martin fosters an inclusive work environment that encourages differences and big-

    picture thinking.Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually.

    Here are some of the benefits you can enjoy :

  • Paid time off
  • Work / life balance
  • Career development
  • Mentorship opportunities
  • Rewards & recognitionClick here to learn more about Lockheed Martin’s competitive and comprehensive benefits package.Basic Qualifications :
  • 4+ years of experience performing Administrative Assistant duties
  • Intermediate proficiency in Microsoft Applications (Outlook, Excel, PowerPoint, Word)
  • Demonstrated ability to coordinate special events (e.g., small and large multi-discipline group meetings and conferences, teleconferences, and / or videoconferences)
  • Experience managing travel arrangements and completing timely expense reports
  • Ability to analyze trends in data and report information to key stakeholders.
  • Must be a US Citizen due to the Contract.Desired Skills :
  • Prior Executive Assistant experience
  • High proficiency in Microsoft Office Tools (e.g. ability to create graphs, pivot tables, automation, import / export information from one application to another)
  • Working knowledge of Lockheed Martin policies and procedures, expense reporting, time keeping system, virtual meeting processes and policies
  • Demonstrated strong commitment to mission success and ability to work in a collaborative, team environment.
  • Ability to develop and maintain strong customer relationships.
  • Team-player, excellent phone etiquette, strong written and verbal communication skills
  • Self-starter, with strong initiative and exemplary organizational skills
  • Excellent organizational skills
  • Comfortable working in a fast-paced, dynamic environment
  • Knowledge / experience with Navy Strategic Programs
  • Knowledge and experience with use of Livelink and SharePoint
  • Knowledge of SAP Concur travel system
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