Coordinator, Office Administration & Executive Assistant, Board of Directors
Fraser Health
Surrey, BC, CA
4d ago
source : BCJobs.com

Have you worked hard to develop extraordinary administrative and leadership skills? Are you looking for the perfect opportunity to showcase those skills?

Keep reading because we have what you seek as the Coordinator of Office Administration and Executive Assistant to the Board of Directors for Fraser Health.

Who are we?

Fraser Health is one of Canada's largest and fastest growing health authorities. With over 26,000 employees, 2,900 physicians and nearly 8,000 volunteers, we serve more than 1.

8 million people - over one third of the entire population in British Columbia.

Twelve acute care hospitals, BC's first dedicated outpatient care and surgery centre and a wide range of services in public health, home health, mental health and residential care facilities -

all within Metro Vancouver and the Fraser Valley. Known as one of the most desirable places to live in the world, these dynamic communities along with inspiring scenery and easy access to an abundance of outdoor activities provide an amazing quality of life.

We are proud of the innovation, dedication, professionalism and tenacity of our physicians, employees and volunteers. More than any building or technology, it's our people who make Fraser Health distinct.

In this meaningful position you would oversee centralized administrative services for the Central City site and serve as the Executive Assistant to the Board of Directors by providing confidential administrative support to the Board Chairs, Members and Committees of the Board.

Here is a look at what your day would look like in this role.

As you coordinate the Office Administration :

  • Creation of administrative policies and processes to ensure the smooth operation for centrally supplied services at Central City in : mail delivery, meeting room reservations, reception services, and general office support.
  • Assist with the administrative coordination of office renovations and participate in Space Utilization Committee for Central City.
  • Handle referral of routine building maintenance requests to the building landlord.
  • Maintain budget requirements for centrally provided office supplies and administrative functions.
  • Provide supervision to administrative support staff as well as establishing performance standards and conducting staff performance reviews.
  • Executive Assistant, Fraser Health Board

  • Assists Board members and Board committees by providing administrative support, and handles the day-to-day operation of Board business.
  • Develops meeting agenda supportive of various Board-related initiatives and events; compiles all supporting documentation for Board meetings.
  • Collaborates work with individual Board members on the CEO's behalf to research and develop policy for approval; researches and develops responses to Board queries for information.
  • Attends and composes minutes of the proceedings of Board and its Committee meetings; records Board decisions, initiates follow-
  • up and maintains a current agenda of issues and presentations for the Board's attention.

  • Links with Communications and Security in the arrangement for public meetings
  • Liaises with government officials, members of the public, other health organizations, community groups and others seeking to communicate with the Board of Directors.
  • Investigates and compiles information on issues to produce confidential draft correspondence and reports.
  • Reviews the Board's operating expenses by maintaining records of expenditures and commitments.
  • Wondering what we are looking for?

  • Diploma in Office Administration
  • Seven (7) to nine (9) years' experience
  • Three years' recent related experience in a large complex business environment or health care environment.
  • Ability to keyboard at 60 wpm.
  • Proven ability to assess administrative processes and develop and implement best practices that meet overall objectives.
  • Ability to collaborate with all levels of staff and implement administrative practices successfully.
  • Manage staff effectively utilizing work flow planning.
  • If this sounds like the ideal role for you, here are more reasons why you should apply :

  • A career that offers you the opportunity to work in a fast growing and exciting organization with professionals who are outstanding in their respective fields.
  • Competitive salary package, including comprehensive health benefits coverage.
  • Do you take responsibility for your own performance and seek to model integrity, resilience and confidence? Are you passionate about setting direction focused on building an engaging environment that challenges others to achieve their goals?

    Take the next step and apply so we can continue the conversation about this pivotal position you joining Fraser Health where we values diversity in the work force and strives to maintain an environment of Respect, Caring & Trust.

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