Corporate Clerk & Legal Assistant
Bird Construction
Mississauga, ON, CA
2d ago
source : PostJobFree

Bird Construction is a leading general contractor in Canada with a long history of service that has offices from coast to coast.

Bird’s clients include leading firms in the commercial, institutional, retail, multi-tenant residential, industrial, mining, water and wastewater, energy and civil sectors.

Today, Bird is a publicly traded corporation with employees forming a significant shareholder group.This enhances the degree to which employees at all levels commit to their clients.

A hands-on approach to the business has given Bird an edge in being able to make decisions quickly and to adapt to the requirements of their clients.

The Corporate Clerk / Legal Assistant is responsible for providing a wide range of legal clerk and administrative support to the company’s Risk Management team, which consists of 6 lawyers, a paralegal and an insurance specialist.

  • This position offers an opportunity to learn and grow your career within the legal field.Corporate Clerk responsibilities including but not limited to : Supporting the performance of the corporate secretarial duties for the company’s Board of Directors;
  • Preparing and making Provincial, Extra-provincial, Industry Canada, CRA, Statistics Canada, SEDI, SEDAR, TSX and other corporate and securities filings;
  • Maintaining and updating the corporate org structure; Preparing board and shareholder meeting materials; Maintaining an inventory and filing system of all legal forms and legal files including updating paper and electronic minute books, shareholder / director registers and general corporate records for all entities;
  • and Ad hoc projects, as required.Legal Assistant duties including but not limited to : Providing secretarial support to the Risk Management team;
  • Arranging travel and coordinating Risk Management team meetings; Assisting in the preparation and editing of legal documents and reports;
  • Providing litigation support, preparing legal documents, maintaining litigation and other files; and Handling incoming and outgoing correspondence.

  • The ideal candidate would demonstrate the following SKILLS & CHARACTERISTICS : Excellent time management, strong organizational skills and detailed oriented;
  • Strong administrative acumen; The ability to work well with and for multiple individuals; The ability to work independently, be self-motivated and take initiative;
  • Excellent people skills; Quick learner with a strong work ethic; Ability to quickly adapt to new tasks and responsibilities;
  • Proficient writing skills (English); The ability to work in a fast-paced environment; and Ability to work overtime when necessary particularly around year / quarter end for board meetings.

  • Qualifications, Experience and Education : Successful completion of a Community College Diploma in a Law Clerk Program or approved equivalent combination of education and experience;
  • Experience in fast paced legal environment is an asset; Experience in the construction industry is an asset, but not required;
  • Good understanding of legal reference materials, procedures, and filing systems; and Strong computer skills using a wide variety of software including Microsoft Office products, Outlook and, as an asset, Diligent.

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