Campus and Community Planning is responsible for a broad range of planning activities including the academic core of both UBC's Vancouver and Okanagan campuses, and the growing residential neighbourhoods unique to the Vancouver campus.
Planning activities include land use, sustainability, transportation and infrastructure planning, campus and urban design, heritage and public realm planning, community services planning and social policy development, provision of general information, and other related activities.
In addition, this department plays a key role facilitating the relationship between the University and the University Neighbourhoods Association on the Vancouver campus, acting as a "window" for University -
UNA contact and for delivering various services. The University's Strategic Plan provides key guidance to this work. The department is supported by five functional units, two with system wide support responsibility for both the Okanagan and Vancouver campuses.
Planning and Design (system-wide)
Sustainability and Engineering (system-wide)
Planning : Development Services (Vancouver campus)
Community Development (Vancouver campus) + Public Engagement (system-wide)
Okanagan Campus Planning & Development (Okanagan campus)
Together, these units ensure that any choices made about land, buildings, community programs, and infrastructure and transportation serve UBC's academic mission and advance sustainability.
Traditional City Hall functions, like land use and transportation planning, urban design review, development planning, heritage management and building permitting are handled in this department, as well as transit programs and building of cycling infrastructure.
Campus Sustainability activities include development of green building standards, programs to reduce waste, conserve energy, develop sustainable forms of energy production, effectively manage storm water, ensure buildings are 'green', and coordinate community engagement in sustainability.
The department also takes a strong role in the creation of a sustainable, complete on-campus community for faculty, staff, students and other residents that includes community program development, housing, transportation options, social and recreational facilities, green space, shops and services.
The Administrative Assistant provides confidential and general administrative support to the teams of Planning : Development Services and Public Engagement within Campus and Community Planning (C+CP).
This position deals with high volumes of material and information in a demanding environment and requires : strong administrative, organizational, problem-
solving, and multitasking abilities, knowledge of C+CP functions and procedures, University policies, and related organizational protocols.
Highly desirable to have knowledge and / or experience in the administrative and operating aspects of the university environment, municipal government, GVRD and other Provincial and Federal agencies and Departments.
This position is responsible for all activities relating to financial, administrative, and event planning activities for the both teams, Planning : Development Services and Public Engagement.
On occasion administrative support includes assisting with requests made by staff from both teams and the Office and Administration Manager. Organizational Status
Reports to the Office and Administration Manager of Campus and Community Planning with functional accountability to Director of Planning : Development Services and Senior Manager of Public Engagement. Work Performed
preparing travel and expense claims; typing a variety of materials; responding to general enquiries, screening calls, visitors, arranging catering, and mail; handling routine matters.
boarding and off-boarding student employees
campus guests, and the general public.
Works with other administrative staff in C+CP to maintain departmental records.
Responds to general public written and oral inquiries, redirecting to the appropriate personnel when necessary
Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this classification. Supervision Received
Works under general direction of Office and Administration Manager and with limited supervision : most duties are performed independently, occasionally requiring consultation with the Directors on new or complex problems. Supervision Given
None Consequence of Error / Judgement
Work requires considerable interpretation and analysis of information. Errors in judgment or ineffective communication may lead to inefficiency of operation or unmet deadlines as well as impacting the reputation of Campus and Community Planning.
There are a variety of tasks which require problem-finding and solving skills and ongoing prioritization. Responsibilities are broad in scope with limited opportunity for standardized solutions.
Professionalism is always required. Qualifications
High School graduation and Training in standard secretarial skills, bookkeeping, and general office procedures. Minimum 5 years of related experience or the equivalent combination of education and experience.
developed written and verbal communication and interpersonal skills to handle inquiries in a friendly, patient manner to resolve customer complaints tactfully.
tasking, and meeting deadlines.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.
We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and / or status as a First Nation, Metis, Inuit, or Indigenous person.
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.