Project Administrator
Vancouver, Canada
1d ago

Are you looking to take your finance and administration experience in the design realm to the next level? Does working with architects and interior designers on large and small-

scale projects across a variety of sectors interest you? Do you have the project management skills to ensure deadlines are met not just be you, but by your entire team?

If so, we want to hear from you!

Working in our Vancouver office, you will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors.

You will ensure projects are set up, maintained, and invoiced in accordance with the contract requirements. Additionally, you will track all project documentation.

In this role, you will :

  • Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input in accordance with the contract requirements
  • Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing;
  • establish appropriate work breakdown structure to support client invoicing

  • Regularly update project budgets
  • Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
  • Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle including : fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
  • Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
  • Ensure project close out procedures are completed on a timely basis
  • Provide support to your team with meeting coordination and submission of expenses
  • You have :

  • At least 2 years of related project administration experience in the construction, engineering, or architecture / interior design environment
  • Basic accounting knowledge obtained through experience or education
  • Advanced Excel and MS Project skills
  • You are :

  • An excellent communicator
  • Extremely organized and can organize others
  • Able to develop solid working relationships both internally and with clients, consultants, and contractors
  • Able to multitask and prioritize
  • Someone who takes initiative and is proactive; following timelines and meeting deadlines are instinctive
  • Able to work effectively both independently as well as part of a team
  • Apply
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