Executive Assistant
Lock Search Group
Montréal, QC
6d ago

Our client, an emerging animal health company, is currently looking for a dynamic person to be their Office Manager and Executive Assistant to the CEO.

This person will be responsible for performing all administrative and office duties associated with two sites (manufacturing and H / Q + R&D).

RESPONSIBILITIES Office Manager :

  • Maintaining company records, reception duties and filing;
  • Coordinating meetings and supporting site visits;
  • Co-ordinating IT and preparing presentations;
  • Liaising with building management;
  • Managing the office budgets for the two sites;
  • Supporting corporate events (internally / externally);
  • Assisting in the development of business procedures and company policies;
  • Provide support to the executive management team.
  • Executive Assistant :

  • Scheduling and preparing for board meetings as well as attending board meetings and preparing minutes;
  • Help manage the CEO’s schedule to optimize travel / in-office work balance;
  • Providing administrative support, maintaining records, managing communication, assisting in special projects, and managing personal activities when required.
  • PROFILE

  • Minimum 5 years experience as Office Manager and 3 years as Executive Assistant;
  • Demonstrated administrative skills; preference will be given to candidates with an administrative accreditation;
  • Life sciences Industry understanding (an asset);
  • Extensive software skills, specifically Microsoft Office, Slack and Zoho;
  • Highly organized; must be able to coordinate several activities at once;
  • Strong communication skills;
  • The suitable candidate will be hard-working, energetic and enjoy working in a fast paced, start-up environment;
  • Ability to work long hours and travel.
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