Communications Coordinator
Toronto, Ontario
4d ago

Coordinator or Communications, Business Development and Operations Perm or Temp to Perm

Adecco Toronto Professional is currently recruiting for a Coordinator of Communications, Business Development and Operations for our Client a Law Firm located Downtown Toronto

Communication and Business Development

Format, proofread and assist with drafting internal and external firm communications, collaterals and general-use marketing materials

Assist in the creative and administrative functions for client communications

Assist in social media management and content creation

Website maintenance and content creation / updates

Liaise with conference / event management and organizers on logistics to ensure proper preparation and execution at the event (may include set-

up for and attendance at several local conferences per year)

Assist with collecting and organizing information for, and preparation of, client-focused and internal presentations and publications

Assist with developing content for, and prepare / format marketing materials including advertisements, electronic communications business cards, brochures, newsletters, trade booths, invitations and signage

Work with the firm’s email marketing tool to prepare digital materials for external communications including interactive mailers, evites and newsletters

Act as the main point of contact for the external email marketing supplier on template design, the execution of email blasts, troubleshooting and campaign statistics

Monitor the website to ensure brand consistency, compliance and updating content as needed

Liaise with external vendors to assist with webinars, website updates and print production

Update and maintain all administrative functions of CRM system (ContactEase)

General Administration

Provide clerical, administrative and general office support

Answer telephone, greet clients, mail and couriers collection, distribution

Maintain various email accounts and calendars

Assist with maintenance of knowledge management systems (e.g. by collecting, uploading and tagging documents)

Assist with drafting, formatting and proofreading of correspondence, running blacklines and converting Word documents into PDFs

Organize files, both electronic and hard copy as required

Process incoming and outgoing mail and manage bring forwards

Schedule meetings, photocopying materials, booking meeting rooms

Boardroom and kitchen maintenance

Generate and assist in the preparation of regularly scheduled reports

Reconcile expense reports

Other tasks as assigned

The Ideal Coordinator Communications, Business Development and Operations Candidate will possess the following :


University Degree or College Diploma (with coursework that includes business studies and communications is an asset) or equivalent education and job-related experience

2-5 years’ experience

Experience working with design programs (especially Adobe InDesign and Photoshop), social media platforms

Law firm or other professional services environment experience is an asset

Skills, Competencies and Software experience

Passion for working in a team environment, willing to help others and comfortable with sharing work assignments

Strong work ethic, self-motivated, and results-driven

Excellent written and verbal communication skills

Excellent organizational skills and problem-solving competencies

Excellent grammatical, proofreading skills and attention to detail

Highly proficient in Microsoft Word, PowerPoint and Outlook; proficient in core Excel features

Proficiency with social media (LinkedIn, Twitter)

Proficient in ContactEase or similar customer relationship management software

Familiarity with PC Law or similar time-tracking software

Familiar with WordPress, website standards and good practices would be an asset

Familiarity with Worldox or other document management system would be an asset

Are you a Coordinator Communications, Business Development Development with these qualifications looking for a new exciting opportunity with a growing Law Firm.

Only the qualified Coordinator Communications, Business Development and Operations candidates will be contacted.


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