Administrative Services
Azur HR
Ottawa, Canada
4d ago

Description

Our government client requires a Bilingual (CBC) Administrative Assistant with Enhanced reliability.

Duties

  • Assign, track, route dockets / actions / priority deliverables requested by the Executive Director
  • Provide administrative support for a large division with a scientific background.
  • Maintain and implement improvements to a Bring-Forward System including an e-filing management shared drive. (Internal information only not required in this doc
  • Coordinate and prepare files for approval by the Executive Director. This requires working with senior managers or assigned staff to ensure timely completion, while ensuring that Treasury Board policies, regulations and guidance for responses to inquiries and practices for handling classified material are followed (5 years experience).
  • ynthesize, proof read and edit documents for approval by the Executive Director and Senior Officials within the Division (5 years experience).
  • Input, update and provide suggestions for improvements in managing files (data) being tracked on behalf of the executive director and supervisor.
  • Maintain an effective communication system to provide updates with the Director General's office and ensure all assigned dockets / files are followed-up on as per the DGO or the Executive Director’s requests and / or instructions.
  • Help to support the development of protocols / manuals and communication of roles / responsibilities of the briefing unit.
  • Qualifications

  • Successful completion of secondary school, or an acceptable combination of education, training and experience in the area of business / office management, office administration and / or information management
  • Minimum of three years relevant experience managing requests, and providing administrative and other support services to senior officials is required, preferably within a science based federal government department
  • Minimum of three years experience reviewing documents, coordinating input / responses and preparing documents for approval by senior officials
  • Significant experience (five years) using Microsoft Word, MS Outlook and Excel manipulation (dropdowns, pivot tables, workbooks)
  • Ability to effectively manage multiple priorities in a fast-paced environment
  • Ability to prioritize workload and meet deadlines
  • Ability to work in a team with evolving priorities
  • Ability to communicate effectively orally and in writing
  • Knowledgeable of the Treasury Board administrative policies, regulations, directives and practices relating to office management
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