Executive Assistant
Vancouver, British Columbia, Canada
2d ago

A day in the life

  • Principle scheduler, timekeeper, planner and coordinator to a member of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their department
  • Heavy calendaring : You will be the point of contact for internal & external requests as well as being responsible for organizing travel itineraries, coordinating meetings, and preparing briefing notes and minutes of meetings.
  • Coordination and execution of events.
  • Maintaining professional finances including : all expenses, tracking of finances, paying invoices in a timely manner and keeping all spreadsheets up to date.
  • Opens, distributes and follows-up on standard incoming mail. Screens and directs incoming calls and some emails, and helps to file.
  • Composes and prepares documents for signature. Coordinates the preparation of corporate documents, as requested.
  • Delegates and follows up on action items that fall within realm of responsibility.
  • Maintains an easy to use filing system for archived documents and computer files.
  • Provides confidential personal support and maintains confidential personal information.
  • Undertakes special assignments and projects as needed.
  • Qualifications :

  • 5-7 years’ experience in an executive support level capacity with increasing responsibilities
  • Excellent business acumen and ability to exercise sound judgment and prioritization
  • Able to observe and maintain the utmost confidentiality
  • Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency
  • Experience working with a publicly traded company
  • Must haves :

  • Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
  • Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
  • Communicates with honesty and kindness, and creates the space for others to do the same.
  • Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
  • Fosters connection by putting people first and building trusting relationships.
  • Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.
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