Document Controller
SNC-Lavalin
265 North Front St, Sarnia, ON, CA
5h ago

JOB OBJECTIVES

  • Follows and complies with Company, Project and Document Controls Function procedures and techniques.
  • Part of a multidisciplinary team of Document Control staff to ensure document management across the Project is effectively carried out with consistent performance and value added.
  • Assist in the daily activities associated with document management including (but not limited to) : reprographic support, data entry, transmittal generation, document compilation, quality auditing of documentation, and report generation.
  • Coordinate with designated department representatives with duties related to project execution to ensure proper and effective application of document control processes and procedures.
  • Support the capture of project document deliverables in accordance with approved processes and procedures for consumption by the project execution team.
  • Participate in departmental and project audits to ensure consistent and effective DMS services are provided.
  • Support consistent and efficient information flow between client and contractors.
  • Provide assistance in evaluation of the contractor’s information management and document control processes including quality of work, performance and adherence to requirements.
  • Support Engineering, Planning, and Manufacturing on queries or investigations requiring retrieval of documentation or traceability information.
  • Assist with project closeout and records management.
  • Other duties as required.
  • JOB SPECIFIC KNOWLEDGE :

  • Ability to comprehend and adhere to standards, procedures, and basic work processes specific to the administration of document control for projects.
  • General knowledge of basic information administration including file organization, document distribution, email usage, and record retention and destruction.
  • Perform quality assurance on incoming transmittals, RFIs and memos, against project information management requirements.
  • Provide support to the continual improvement, standardization and consistency of Document Control systems, procedures and work processes, in accordance with SNC-
  • Lavalin for Document Controls.

  • Support project managers and engineering disciplines within a project with the retrieval of Documents.
  • Maintain enterprise project management tools (PM+, PDMC, etc.), and contract management tools within a project.
  • EDUCATION, SKILLS AND EXPERIENCE

  • Experience in Document Controls within an EPC firm preferred.
  • Professionally qualified, graduate.
  • Successful performance in administrative roles supporting Contract Management, Commercial, Planning & Scheduling and Engineering.
  • Conversant with operating in a Functionally’ structured organization.
  • Effective communicator with excellent verbal and written communication skills.
  • Proven interpersonal and relationship skills, self-motivated with ability to work on own initiative.
  • Ideally experienced in Oil & Gas sector.
  • IT Skills :

  • Proficiency with MS Office Suite (required)
  • Working comprehension of standard database administration (advantageous)
  • EDMS applications experience (advantageous)
  • Regular

    At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-

    class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

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