Follows and complies with Company, Project and Document Controls Function procedures and techniques.
Part of a multidisciplinary team of Document Control staff to ensure document management across the Project is effectively carried out with consistent performance and value added.
Assist in the daily activities associated with document management including (but not limited to) : reprographic support, data entry, transmittal generation, document compilation, quality auditing of documentation, and report generation.
Coordinate with designated department representatives with duties related to project execution to ensure proper and effective application of document control processes and procedures.
Support the capture of project document deliverables in accordance with approved processes and procedures for consumption by the project execution team.
Participate in departmental and project audits to ensure consistent and effective DMS services are provided.
Support consistent and efficient information flow between client and contractors.
Provide assistance in evaluation of the contractor’s information management and document control processes including quality of work, performance and adherence to requirements.
Support Engineering, Planning, and Manufacturing on queries or investigations requiring retrieval of documentation or traceability information.
Assist with project closeout and records management.
Other duties as required.
JOB SPECIFIC KNOWLEDGE :
Ability to comprehend and adhere to standards, procedures, and basic work processes specific to the administration of document control for projects.
General knowledge of basic information administration including file organization, document distribution, email usage, and record retention and destruction.
Perform quality assurance on incoming transmittals, RFIs and memos, against project information management requirements.
Provide support to the continual improvement, standardization and consistency of Document Control systems, procedures and work processes, in accordance with SNC-
Lavalin for Document Controls.
Support project managers and engineering disciplines within a project with the retrieval of Documents.
Maintain enterprise project management tools (PM+, PDMC, etc.), and contract management tools within a project.
EDUCATION, SKILLS AND EXPERIENCE
Experience in Document Controls within an EPC firm preferred.
Professionally qualified, graduate.
Successful performance in administrative roles supporting Contract Management, Commercial, Planning & Scheduling and Engineering.
Conversant with operating in a Functionally’ structured organization.
Effective communicator with excellent verbal and written communication skills.
Proven interpersonal and relationship skills, self-motivated with ability to work on own initiative.
Ideally experienced in Oil & Gas sector.
IT Skills :
Proficiency with MS Office Suite (required)
Working comprehension of standard database administration (advantageous)
EDMS applications experience (advantageous)
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class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
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