Job ID : 25613
Job Category : Administrative
Division & Section : Social Development, Finance & Admin, HSI Application & Support Office
Work Location : 789 Don Mills Rd, North York, ON M3C 1T5
Job Type & Duration : Temporary Vacancy (6 months)
Hourly Rate and Wage Grade : $32.21 - $35.30
Shift Information : Monday to Friday, 35 hours per week
Affiliation : L79 Full-time
Number of Positions Open : 2
Posting Period : 23-Sep-2022 to 30-Sep-2022
Reporting to the Manager, Application and Support Centre (ASC), Human Services Integration, the Support Assistant B will be part of the administrative team to provide support to the management team.
Primary responsibility will be administrative support, report development and project plan updates for the multiple business lines at the ASC.
Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash.
Prepares and processes documents / statistical summaries / reports etc.
Assesses and analyses data and drafts and signs correspondence.
Checks work for accuracy and conformity with regulations, policy and procedures and corrects / resolves outstanding / incorrect items.
Identifies issues and recommends solutions. Performs complex calculations.
Directs, coordinates, schedules and trains assigned staff also checks / verifies work of assigned staff.
Operates office equipment and computers utilizing a variety of software packages, applying speed and skill.
Prepares presentation material while utilizing detailed layout and formatting.
Co-ordinates and maintains a complex record / retrieval system and maintains supplies inventories.
Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria.
Reviews, accepts or rejects material / applications from the public, ensuring all criteria have been met.
Receives and pays out cash and cheques, controls, monitors and balances petty cash, prepares bank deposits, withdrawals, reconciliations and processes / checks financial payments.
Assists with budget administration for unit.
Co-ordinates meetings, events and schedules and takes / transcribes minutes.
Key Qualifications :
Your application must describe your qualifications as they relate to :
Considerable experience performing clerical and administrative duties.
Considerable experience using various software packages including Microsoft Office software (i.e., Word, Excel, PowerPoint and Access), SAP, email and the ability to utilize other software packages relevant to supporting the division’s core requirements.
Considerable experience creating and formatting large and complex documents, reports, charts, spreadsheets, presentations, contact and document logs and databases.
Experience in documenting and updating project plans, to support the management of multiple work flows with a large number of clients.
You must also have :
Excellent verbal and written communication skills with the ability to deal effectively with all levels of staff, senior management, councillors and the public in person by telephone and in writing.
Excellent organizational, analytical and problem solving skills.
Ability to multi-task, assess priorities, work within tight time constraints and meet deadlines.
Ability to work both cooperatively within a team and independently.
Ability to exercise independent judgement and discretion in dealing with confidential and sensitive information while providing excellent customer service at all times.
Ability to apply general statistical techniques and practices, making involved calculations accurately.
Note : All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City's Mandatory Vaccination Policy.
Candidates will be required to show proof of vaccination during the recruitment process.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES :
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
Learn more about the City’s commitment to employment equity.