Responsible to : Executive Director, Associate ED, Advisory Board
Purpose : To assist the Executive Director and Associate Executive Director to communicate meeting agendas and other documents to the Executive Members
Roles & Responsibilities :
To ensure all relevant papers are available and distributed at meetings
To take meeting minutes and distribute draft copy to the Executive and Associate DirectorsTo distribute final copy to the
To ensure all Executive documents are compiled and organized in a confidential area. Build agenda and report on minutes from previous meeting.
Consult with Executive and Associate Executive Directors to schedule all Executive meetings, and distribute schedule
Any other administrative tasks that the Executive and Associate Executive Directors assign to Secretary.
Experience with meetings and note taking
Ability to effectively multi-task
Can effectively format letters and documents
Can communicate concisely
Able to meet strict deadlines
Time Commitment : Approximately 4-6 hours per month, but can exceed 15 hours during months where events are scheduled.