Halifax Regional Municipality is inviting applications to fill one (1) permanent full-time position of Remedy Analyst in the Buildings & Compliance section of Planning & Development.
We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities and Aboriginal persons.
HRM encourages applicants to self-identify.
As a member of the Buildings and Compliance Team, reporting to the Supervisor, Support Services, the Remedy Analyst (RA) is primarily responsible for coordinating remedies on private property to comply with Orders issued through By-
law and Building Standards. This includes the preparation of the Order to Remedy, coordinating site meetings with potential contractors, awarding of contracts, processing invoices, billing property owners, liaising with financial services and case file management.
The position is also responsible for analyzing and making recommendations relative to service delivery improvements. This position is currently situated at 7 Mellor Avenue, Dartmouth.
DUTIES AND RESPONSIBILITIES
Prepare Order to Remedy package for the Compliance Officer to post and serve Orders to property owners including signed originals and a copy for file;
Confirm property ownership, tax assessment number and contact information of property owners and ensure Orders are completed accurately and prepared for signature by Administrator
Send copies of Orders to Municipal Clerk’s Office and Finance;
Send notification to Finance identifying pending lien on property for potential remedies (e.g., Dangerous or Unsightly Premises (DUPI), Curbside Solid Waste Removal, M-
100, and Civic Addressing);
Notify Finance of any Orders closed as Owner Compliance so pending liens can be removed.
Create tender specifications, arrange site meetings for potential bidders, select successful bidder for award of tender
Coordinate remedy work for Dangerous or Unsightly Premises which includes : prioritizing work, arranging site meetings and compiling appropriate documentation
Award remedy work to approved vendors based on pricing agreement and or bids received;
Schedule re-inspection to confirm remedy meets legislated requirements
Reconcile documentation provided by vendor to align with procurement practices
Confirm vendors followed established pricing agreement practices and submit appropriate documentation
Verify billing information to property owner, enter into Hansen and provide billing information to Finance for invoicing
Attend contractor meetings to explain remedy work required and walk the property to identify work requirements so that vendors can submit appropriate bids
Two year Business Administration certificate
Minimum three years administrative or finance experience
Minimum two years customer service experience
Two years database management experience
One year experience with interpretation, contracts, or contract administration
Valid class 5 Driver's license
Job Specific Knowledge :
Excellent knowledge of standard office software and technology including Microsoft Office Suite, internet usage;
Experience in research, writing of reports and correspondence
Knowledge of Hansen would be considered an asset
Competencies : Communication, Analytical Thinking, Customer Service, Decision Making, Organization and Planning, Teamwork and Cooperation, Valuing Diversity, Networking / Relationship Building
SECURITY CLEARANCE REQUIREMENTS : Candidates may be required to complete a pre-employment security check.
OTHER REQUIREMENTS : This position will have access to and / or knowledge of confidential information, therefore incumbent will be required to sign a confidentiality agreement.