Appointment Coordinator- OpenRoad Auto Group- Head Office Coquitlam
OpenRoad Auto Group
Coquitlam, British Columbia
2d ago

We believe in doing good for our customers and for ourselves. Whether it’s launching the most anticipated model of the year or purchasing a vehicle for your next adventure, great people and relationships are at every turn with OpenRoad.

We are proud of our forward-thinking culture developed over 40 years of continuous improvement initiatives. OpenRoad is one of the largest and fastest growing automotive retail groups in the country (representing 20 automotive brands across 25 locations) with a shared vision to become the national automotive leader in customer experience.

As one of Canada’s Best Employers and Best Managed Companies, we are looking for team players who are excited to continually learn, work hard, and take ownership of their role.

If you love the idea of joining an organization with unlimited possibilities to accelerate your career, then apply to OpenRoad and grow with us today!

OpenRoad Auto Group is currently seeking to expand our team with aFull-Time Appointment Coordinator at OpenRoad Auto Group- Head Office Coquitlam.

A Career at OpenRoad Means You’ll Enjoy :

  • Many opportunities for internal growth
  • Comprehensive healthcare benefits package
  • Discounted vehicle purchase program
  • Associate perks program
  • Company social events
  • And more!
  • ROLE & RESPONSIBILITIES :

  • Handling customer calls regarding appointment cycle, and ensuring all service appointments are scheduled when due.
  • Review unconfirmed appointments in the system and contact customers to confirm several days prior to scheduled appointment date.
  • Contact customers to make them aware of outstanding recalls or campaigns and book the required appointments.
  • Contact customers who are due for maintenance to book appointments.
  • Offer alternative dates and / or times and book new appointments into the system when customer is unavailable for scheduled appointment.
  • Monitor incoming e-mail appointments and book as necessary.
  • Conduct follow-ups with service customers shortly after their service or repair, along with determining and documenting the quality of their visit.
  • Take note of all customer comments and feedback and forward to the Service Manager.
  • Update customer information on file.
  • Report all and any customer complaints to Service Manager.
  • Attend meetings and training as required.
  • Must follow company safety policies and practices, and immediately, report any and all accidents to a Manager / Supervisor.
  • This position will be expected to perform other duties as assigned by management.
  • OpenRoad reserves the right to modify this job description as business needs require.
  • KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED :

  • 2 years of experience in customer relations.
  • Strong organizational and people skills.
  • Some knowledge of automotive equipment parts and accessories.
  • Good computer skills and ability to maintain records using a computerized appointment system.
  • Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
  • Ability to make sound decisions in a manner consistent with the essential job functions.
  • Ability to work constructively with members from all departmentswithin the dealership.
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