Office Administrator to assist in managing day-to-day data entry and Client Accounts. Confidentiality, friendliness, excellent organizational skills, bilingual and accuracy are important qualifications for this position, as well as being comfortable in a residential office setting.
3 days per week Tuesday to Thursday- there is flexibility to the days; 9 to 4 : 30pm. DUTIES AND RESPONSIBILITIES :
Process weekly full payroll cycle base using QuickBooks system
Input and verification of hours for each employee on our weekly payroll cycle including Regular time, Overtime, Vacation days, CCQ benefits
Calculate, reconcile and administrate all transactions related to payroll (CCQ benefits, payroll salary reconciliation, etc.)
Prepare reports for monthly and year end closing (Journal entries for wages and CCQ Benefits
Prepare and file all statutory tax and other governmental reports on a monthly, quarterly or yearly basis (DAS, T4 / RL 1’s, CNESST, CCQ, etc.)
Prepare Records of Employment (ROEs) for employees
Responsible for the timely and accurate processing of Accounts Payable Transactions, payments, and remittances as GST / QST
Generate client Estimates & Invoicing using QuickBooks desktop
Provide support for finance operations, including bank and Credit Card reconciliations, and general ledger activities and sub ledger reconciliation
Complete various other accounting duties and assistance of the preparation of the year-end audit file
Organizing and maintain the file management system
Communicate with clients and government agencies regarding Attestations, Billing issues, Monthly reviews Qualifications and Skills :
Minimum 5 years of work experience in a payroll and accounting position
Experience in payroll administration in Quebec within the Construction industry
Solid understanding of accounting fundamentals and payroll best practices.
Proficient in QuickBooks and good knowledge of Excel
Must be bilingual (Spoken and written)
Able to work with minimal supervision.
Person highly responsible and Ethical, meticulous with excellent attention to details
Ability to maintain confidentiality and exercise adequate discretion over confidential information
Able to work well under pressure and meet set deadlines