CUPE 2950 Salaried - Administrative Support 3 (Gr6)
Administrative Assistant (Administrative Assistant 3, Grade 6)
Administrative Support Department of French, Hispanic and Italian Studies
$3,881.00 - $4,082.00 CAD Monthly
August 1, 2021
Note : Applications will be accepted until 11 : 59 PM on the day prior to the Posting End Date above.
The position provides broad administrative support to the Department of French, Hispanic, & Italian Studies and is responsible for ensuring day-to-day operations run smoothly, while conforming to Departmental and University policies, guidelines and procedures.
As the first point of contact for enquiries, acts as a liaison and provides support to faculty, staff and students to facilitate the effective and efficient operation of the Department.
Reports directly to the Administrator. The position liaises with faculty, staff, students, and the external community.
Facilities & Events
Finance & HR
Consequence of Error / Judgement
Errors could result in significant financial and reputation losses. A high level of security and confidentiality is required in all financial and student services transactions.
Failure to maintain student files could result in a student being refused for admission and other consequences. Incorrect information provided to other departments and the general public would reflect poorly on the department.
Work must be accurate and individual must be able to identify existing and potential problems. Exercises judgement in determining which problems should be resolved independently and which problems need to be communicated to the Administrator or the Department Head.
Works independently under broad direction and is expected to set goals and organize work to accomplish priorities. The incumbent is expected to take initiative, problem solve, determine course of action and follow through independently only referring unusual issues to the Administrator and / or the Department Head for clarification.
Formally trains new staff on work procedures, and oversees work of Work Learn students and / or temporary staff as required.
Education / Work Experience
High School graduation and two year post-secondary diploma. 4 years related experience or the equivalent combination of education and experience.
Proficiency in one or more Romance language an asset.Ability to maintain accuracy with high attention to detail. Ability to effectively use Microsoft Office (Word, Excel, Powerpoint, Outlook) at an intermediate level.
Ability to prioritize and work effectively under pressure to meet deadlines. Ability to communicate effectively verbally and in writing.
Ability to work effectively independently and as a member of a team. Ability to exercise tact and discretion with strong interpersonal skills.
Ability to analyze problems, identify key information and issues, and effectively resolve.