FirstOnSite Restoration has an opportunity for a Branch Administrator in our Winnipeg branch .
FirstOnSite Restoration is the largest independent disaster restoration company in Canada. We provide unsurpassed emergency response, restoration and reconstruction services to the insurance industry, residential, commercial and industrial customers.
With coast-to-coast coverage and 24 / 7 emergency service, we offer a wide range of services that remediate conditions caused by fires, floods, winds, mold, environmental hazards, accidents and other casualties at any type of facility.
Do you have what it takes to be part of the FirstOnSite team? We look for the following key attributes in our team members :
Why choose to be part of the FirstOnSite team?
Exceptional extended health plan including medical, dental and vision.
Employee Assistance Program
Paid time off
Educational assistance, professional development, and internal growth opportunities
Opportunity for National career movement
Healthy work / life balance
Position Summary :
This role provides all administrative and office support functions and will work to ensure office maintenance, inventory, etc.
is properly maintained. The Branch Administrator will participate as a team contributor by supporting all facets of branch operations including sales, management and operations.
They will contribute through effective and knowledgeable application of ClaimTrak, Xactimate, Microsoft Office software applications and strong communication skills.
Ensures that the branch operates efficiently and provides suggestions on improvements
Performs general administrative duties : draft documents, manages correspondence, files documents, makes photocopies, sends faxes, produces reports, etc
Process, follow-up and maintain new vendor information
Follow-up on service calls (office equipment, meeting rooms, etc.)
System data entry, tracking and updates
Provides information to internal and external enquiries
Processing expense reports and mileage reports
Update and maintain contact lists and distribution lists
Run the reception desk : receive, screen and forward incoming calls; greet visitors; keep track of department members’ whereabouts;
distribute incoming correspondence; maintain the reception area in impeccable condition at all times
Interacts with oral / written communication with internal stakeholders and clients / customers presenting a polished, professional impression of the company
College Diploma or certification or combination of relevant training courses
Minimum 1-2 years’ office administration experience
Experience in the insurance and / or restoration industry considered an asset
Computer skills required Intermediate knowledge of Word, Excel, Outlook, Power Point and knowledge of ClaimTrak and Xactimate an asset
Typing skills min. 50WPM
Excellent verbal and written communications skills
Strong administration and record keeping skills
Basic accounting / business math skills
Data entry skills
Strong organizational and interpersonal skills; self-motivated, self-sufficient and discreet
Good sense of team spirit
Interested candidates whose resume and cover letter best demonstrate how they meet the qualifications of the position will be contacted for an interview.
Candidates must be able to provide a clear criminal background check to be eligible for hire.