Proposal Coordinator
LafargeHolcim
Calgary, AB, CA
4d ago

Why work for Lafarge?

Lafargein Canada is proud to provide construction solutions in the infrastructure market in Western Canada. Lafarge is fast becoming one of the largest construction companies in Western Canada in the construction of infrastructure projects.

We utilize our tremendous resources with high performance products from our cement, aggregates, ready-mix concrete, asphalt, and concrete products divisions.

Lafarge takes personal growth and developmentto heart, and provides resources for our employees to take control of their own careers.

Through our commitment to communities, to the health and safety of our employees and their families, or through the many volunteer hours of our employees, Lafarge demonstrates our care for people.

If you want to work in an environment that values hard work, entrepreneurship, and collaborative teamwork, Lafarge is for you.

Building Better Citiesis what we do. Come Build a Better Careerwith us! More information can be found at .

Overview

Reporting to the Regional Director, Construction, the Proposal Coordinator will join a successful, collaborative team and be responsible for coordinating, writing, and editing, multi-volume technical proposals to win new business.

Using superior writing and communication skills, you will translate technical information, resumes, and the company’s project experience into readable, concise, and professionally formatted documents.

Responsibilities

To perform this role successfully, you will be responsible for the following :

  • Demonstrating a commitment to a safe work environment. Understanding the safety objectives of the organization and supporting these efforts in a visible manner.
  • Maintaining a working knowledge of safety policies and regulations to ensure duties of self and others are performed in a safe manner.
  • Monitoring MERX, APC, BC Bid, etc., and numerous municipal and other government sites for new project opportunities, and for monitoring of client plans and activities (e.
  • g. budget reports, capital planning reports and similar).

  • Understanding the submission requirements and necessary scheduling for each project pursuit under the direction of the assigned proposal manager in each case.
  • Preparing proposal templates to guide the writing team.
  • Coordinating the development of text, fees, and other necessary materials from both internal staff and sub-consultants as applicable to each opportunity.
  • Following up with contributors to keep production on schedule.
  • Assembling text submissions, graphics etc. and providing editing suggestions for grammar and readability, and responsiveness to stated client interests.
  • Maintaining checklists of mandatory forms, signatures and approvals, and tracking the progress of completion.
  • Maintaining an overall calendar of all proposal activities and assigned staff input to assist in decisions to pursue additional work.
  • Preparing periodic report of proposal activity status for the management team.
  • Assisting staff in the preparation of resumes, Project Information Sheets (PISs) and other proposal attachments and related materials.
  • Taking responsibility for draft and final assembly and delivery of submission documents including formatting, spelling / grammar checking, copying, binding and transportation.
  • Monitoring proposal outcomes, coordinating debriefings or other follow-up with clients and / or sub-consultants and internal proposal team members as applicable.
  • Reviewing client request documents (RFQ, RFP, RFI) to determine submission requirements.
  • Preparing document templates and outlines reflecting the client’s requirements.
  • Working with Technical Subject Matter Experts to plan and assemble content.
  • Working with Graphics Designers to create visual representations of technical ideas.
  • Writing and editing resumes and technical solution narrative documents.
  • Editing and refining technical sections for readability and clarity.
  • Formatting large, complex documents (in MS Word and / or Adobe InDesign).
  • Verifying compliance of response documents to client requirements.
  • Coordinating on-time production and delivery.
  • Coordinating financial documents and forms for production.
  • Follow close-out processes, including documenting lessons learned.
  • Education :

  • Advanced degree in a relevant field (English, History, Journalism, Marketing, Engineering, etc.)
  • Required Experience :

  • Three (3) to Five (5)+ years of professional writing, proposal coordination and / or other relevant experience in an engineering or construction setting.
  • Power-user of Microsoft Word.
  • An equivalent blend of experience and education may be considered.
  • Required Skill Set :

  • Advanced communication skills in large groups, including with partner companies and a broad range of professionals at all levels of the organization.
  • Advanced listening skills with demonstrated ability to accurately summarize information from meetings, interviews, and technical documentation.
  • Excellent organizational and time-management skills.
  • Superior command of English, including editing skills.
  • Additional Nice-to-Have Assets :

  • Experience with Adobe InDesign and Adobe Acrobat.
  • Experience with Adobe Photoshop.
  • Experience with MS Project.
  • Experience in Microsoft SharePoint or similar document management system.
  • Job-Specific Competency Profile :

  • Business Acumen.
  • Customer Focus.
  • Drive for Results.
  • Integrity and Trust.
  • Interpersonal Savvy.
  • Peer Relationships.
  • Problem-solving.
  • LafargeHolcim

    Pre-employment medical including drug & alcohol testing and a criminal record check may be required.

    Through LafargeHolcim’s 2030 Plan, Lafarge is committed to providing solutions using sustainable manufacturing practices and improving the environment in and around its operations.

    The company has a sixty year history in Canada and works continually to reduce carbon dioxide emissions, restore wetlands for native plants and animals, and identify waste materials that can be recycled and used in our operations.

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