Brokerage Coordinator
Vancouver, BC
6d ago

We’re JLL. We’re a professional services and investment management firm specializing in real estate. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions.

In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.

3 billion, operations in over 80 countries and a global workforce of over 90,000 as of December 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-

changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours.

Achieve your ambitions join us at JLL!


JLL is currently seeking a dynamic individual for the role of Brokerage Coordinator to provide reliable, timely, efficient support to our Retail Team at our Vancouver location .

The position entails working with a diverse group of internal and external Stakeholders at all levels of the organization, and the individual will require the independent judgment to plan, prioritize, and organize a diverse workload in a fast-

paced environment. This role provides a wide variety of support services to the brokerage team and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.


Partner with Broker Lead to translate Leaderships business objectives into strategies and execute those strategies.Assist in deal-

  • making process as required : edit offers lease / Letters of Intent, track offers in progress and follow through on execution;
  • coordinate flow of documentation and information between company and clientsOversee and / or provide administrative services, as required (e.

    g. manage the Practice Leader and / or brokerage team’s meeting schedule; reservations : flights, hotel; etc.)Perform SAR & Dealio related tasks (e.

  • g. prepare report updates; enter database entries; create / prepare, review, or maintain cheque registers; ensure accurate and timely invoicing;
  • follow up with stakeholders as required; etc.)Prepare and remit applicable brokerage authority reports updates (e.g. mandate register;
  • transaction register; etc.)Create, review, and / or prepare market surveys, tour books, or presentationsLiaise with research team to create demographic materialsPrepare, review, and / or edit applicable documents (e.

    g. legal paperwork; mandates; commission agreements; formatting offers; request for proposal; etc.)Prepare and remit expenses in an accurate and timely manner (e.

    g. monthly Profit & Loss Reports; Broker Expenses; Training Expenses; etc.)Plan, coordinate, and / or facilitate client & broker events, as required and in collaboration with administrative assistantsProofread applicable documents as required (e.

    g. quarterly reports, white papers, RFPs, etc.)Provide applicable IT support to team, as requiredAny other reasonable duties and responsibilities assignedMaintains required competencies around all required software including, but not limited to, Adobe Creative Cloud (includes InDesign, Photoshop, Illustrator, Adobe Acrobat Pro), Microsoft Office suite, TourPoint, Dealio, CoStar, Blackbird, Google Earth, Exact Target, CRM, Spider, and others, as required.

    Coordinates accounts payable with accounting / finance


    Bachelor’s Degree preferred, but not required3+ years of relevant office experience or a combination of education and experience in a corporate settingExperience in the real estate sector and / or lease administration is an assetAdvanced Microsoft Office (Word, Excel, PowerPoint & Outlook) is requiredNice to have : proficiency with InDesign, with an interest in high overview marketing / designDemonstrated capacity to multi-

    task in a fast-paced environmentMust be an extension of the principal and handle situations proactively and intuitivelyMust be flexible and highly motivated with a willingness to take initiativeEnsure that strong attention to detail is maintained at every levelStrong interpersonal skills and strong ability to work collaboratively with teammates and clientsExcellent letter / email writing ability including strong proofreading and editing capabilitiesOptimistic and outgoing personality, excellent follow through, must be a task masterMust be proactive and take initiativeMust be able to maintain confidentiality, utilize judgment, and work with minimal supervision

    What you can expect from us

    We’re an entrepreneurial, inclusive culture. We succeed together across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

    Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay.

    We’ll offer you a competitive salary and benefits package.

    With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

    If you are applying to a position in Canada, accommodations for applicants with disabilities or other grounds protected by human rights legislation are available upon request for candidates taking part in all aspects of the employment selection process.

    For all internal and external applicants who require accommodation in the recruitment and selection process please contact Careers.

    Canada for assistance / support. Applicants must complete all required steps in the application process, including providing a Resume / CV, in order to be considered for this position.

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