Legal Assistant Floater
Linds & Associates
Toronto, Ontario
6d ago
  • Legal Assistant FloaterPermanentToronto, OntarioJOB-1504 Legal Assistant - Floater
  • Downtown Toronto

    A Hybrid Work Arrangement offered! - 2 days in office and 3 days work from home!

    Our client, a vibrant mid size law firm located in the core of downtown Toronto is in need of a Legal Assistant Floater to join its friendly team.

    This is a permanent full time position!

    In this role your responsibilities and duties will be to :

    Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary

    Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders

    Photocopy and / or organize documents for distribution, mailing and binding

    Schedule and confirm appointments, meetings and conferences

    Prepare and generate pre-bills for monthly billing, as needed

    Book travel and make reservations, as required

    Prepare minute books

    Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats

    Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines

    Other duties as assigned.

    Requirements :

    Legal Assistant Diploma from an accredited institution, with 3-5 years experience working in corporate and litigation. Law firm exposure is preferred.

    Clear understanding of the Rules of Civil Procedure and hands on experience working with transactional documents with the corporate and litigation environment

    Experience using ACL and strong technical skills working with Microsoft Word, Outlook and Calendar

    Solid transcription and proofreading skills. Familiar with developing basic Excel and PowerPoint charts.

    Experience with pre-bill administration preferably using Elite. Familiarity working within a DMS system is an asset

    Come join a team of friendly professionals!

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