Senior Lease Administrator
Brookfield Properties
Toronto, Ontario, Canada
5d ago

Brookfield Properties is a fully-integrated, global real estate services company, providing industry-leading development and portfolio management capabilities across the real estate investment strategies of Brookfield Asset Management.

Reporting to Vice President, Legal, this position works closely with other team members in the legal department to facilitate the accurate and timely review, abstracting, and transmittal of lease transactions, as well as tracking, verifying, reporting, and disseminating lease data for approximately 11 million square feet of commercial real estate in the Toronto / Ottawa region.


  • Accurately and timely abstract all fully executed lease (and ancillary) documents into Yardi Voyager
  • Provide quality control for lease deals in VTS, supporting lease documentation and commission calculations
  • Manage lease options and encumbrances in throughout lease management system
  • Coordinate area certifications with the CAD Department to ensure updated floor plans and correct building measurements.
  • Manage space reconfigurations with Lease Accounting as part of the Yardi entries
  • Point-person for lease-entry related questions and lease management system inquiries
  • Oversee and coordinate monthly expiries / terminations and holdover process
  • Assist with lease research of existing tenants, pending deals, leasing statistics, tenant buyouts, and / or early terminations, as necessary
  • Assist in the development, documentation, and maintenance of lease processing policies and procedures
  • Assist with management of lease documents and supporting documentation in document management software (DMS)
  • Manage lease administration department workload in an accurate and efficient manner and in compliance with corporate guidelines, policies, and procedures
  • Recommend Proposals, exceptions to defined policies and procedures, and major decisions should be referred to VP Legal Counsel and / or SVP, Legal.
  • Timely and accurately prepare and / or assist with monthly, quarterly, annual, and ad hoc reports
  • Assist with regional asset acquisitions
  • Assist in management of Lease management system changes / upgrades (i.e.-Propidex, VTS, Yardi, testing, validation and training).


  • Strong knowledge of commercial real estate documents and the leasing process; apply this understanding in performance of job responsibilities
  • High customer service orientation, with demonstrated ability to build and maintain strong working relationships with key customers
  • Provide a high level of attention to detail for reliable accuracy
  • Consistently demonstrate excellent communication (both verbal and written), organizational, and analytical skills
  • Possess ability to accurately develop various types of logical reports
  • Ability to multi-task, proactively prioritize and manage workload, and finalize projects
  • Light travel required
  • General knowledge of the greater downtown Toronto commercial real estate market

  • Five (5) years related experience in commercial real estate, preferably with high-rise office buildings
  • Knowledge and understanding of basic lease accounting and finance principles and familiarity with their impact and application in commercial real estate analysis
  • Proficiency in PC based software, especially MS Excel and Word; Yardi Voyager, Propidex, and VTS a plus

  • College diploma, and / or training in a law firm or corporate setting
  • Brookfield is committed to accommodating the individual needs of all applicants with disabilities during the recruitment and selection process as required under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

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