Department Assistant III
Kern Community College District
District Office
4h ago

Basic Function

  • Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff;
  • to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments.

    REPRESENTATIVE DUTIES :

  • Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies;
  • order textbooks; maintain and troubleshoot new equipment; receive and sort mail.

  • Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities;
  • assist in preparing and typing course outlines and catalog information including class and final examination schedule information.

  • Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.
  • Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures;
  • participate in the selection of clerical or student staff; assist in staff training.

  • Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment;
  • inform students of class cancellations; transfer students.

  • Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll;
  • report teacher absences; verify student assistants’ time cards; issue, receive,type and process various applications, permits and other forms.

  • Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, student
  • rehabilitation progress and general student files.

  • Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order;
  • file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.

    Education and Experience

    Any combination equivalent to : Graduation from high school AND three years of responsible clerical experience.

    Note : Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.

    Note : The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted.

    Meeting the minimum qualifications for a position does not assure the applicant of an interview.

    Knowledge and Abilities

    KNOWLEDGE OF :

  • Modern office procedures, methods and computer equipment.
  • Word processing methods, techniques and programs.
  • Correct English usage, spelling, grammar and punctuation.
  • Principles of budget administration.
  • Basic arithmetic.
  • ABILITY TO :

  • Learn, interpret and apply the policies and procedures of the District.
  • Perform general clerical work including maintenance of appropriate records and compiling information for reports.
  • Work courteously with students and the general public on the telephone or in person.
  • Assist in budget preparation, monitoring and administration.
  • Perform simple mathematical calculations.
  • Operate a variety of office machines including a computer and applicable software.
  • Understand and follow oral and written direction.
  • Communicate effectively both orally and in writing.
  • Establish and maintain cooperative and effective working relationships with others.
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