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As a Trust Associate in a Scotia Wealth Management Office, you provide proactive administrative and client service support to a Trust Officer and their account portfolio of varying size and complexity with the day to management, oversight and account administration for client, beneficiary and Co-Trustee relationships.
Provide effective back-up in the absence of the Trust Officer by demonstrating a detailed knowledge of the accounts and responding to the client and beneficiary needs in a timely manner, referring matters to other resources where appropriate.
Maintain daily surveillance over cash positions and provide reports for any cash positions that require remedial attention.
Create / input accurate and timely accounting entries for payments to third parties realization of assets, fee collection, referring all unusual items for further action as required.
Prepare detailed fee calculations in Estate and Trust accounts in accordance with fee agreements or local judicial / industry practice Assemble information regarding assets in new accounts (including research into the tax costs) and ensure the preparation of the opening inventory / Record of Trust.
Set up client and asset information on the Trust including the creation and maintenance of diaries to provide for such matters as fixed remittances fee processing, investment reviews and statement production.
Prepare routine correspondence and documentation, including draft documentation in respect of matters that policy requires be submitted to the appropriate internal oversight groups concerning beneficiary / court approval of fees and statements.
Education / Experience