Draft pro forma responses to official actions based on client instructions on patent files, prepare drafts of reporting letters, and format and finalize agreements.
Handle inquiries from clients and internal contacts and independently prepare routine correspondence, involving professionals when necessary.
Organize client requests and independently keep track of due dates and deadlines on upcoming patent files, consulting with professionals as appropriate.
Follow-up with clients and / or foreign associates to ensure instructions are received on time to meet all deadlines. Prepare accounts and manage pre-bills, and have a working proficiency with accounting and billing procedures.
Legal Administrative Assistant Diploma from a recognized college preferred. 5+ years direct patent work experience as an administrative assistant or a clerk.
Life sciences and / or corporate background would also be an asset. Proficiency in the preparation and filing of Canadian, US and PCT patent applications.
Knowledge of Trademarks would also be an asset. Strong attention to detail and exceptional grammar and proofreading skills.
Excellent client service skills and the ability to interact in a professional, efficient manner with internal and external clients.
Ability to take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks. Highly organized team player with the ability to work under pressure, manage changing priorities and meet strict deadlines.
Working knowledge of Inprotech and CIPO’s online systems would be an asset. Excellent proficiency with Word 2016, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset.
Come join a team of true professionals! We thank all applicants for their interest however only those selected for an interview will be contacted.
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