Operations Coordinator
Burlington, Canada
6d ago

Summary :

Reporting to Distribution Operations Manager, will support various operational initiatives and priorities related to facilities, freight, safety, inventory, vendor contracts, and processes.

Day-to-day activities will support ongoing projects leaning on exceptional organizational, time management, and project tracking abilities, as well as strong communication skills.

Key focus areas include continuous improvement of the Supply Center standards through project management, adherence to the Health and Safety Program, and participation in the budgeting process.

Some travel within Canada, and infrequently to the US, is required.

Objective :

Contribute to profitable sales growth through the Continuous improvement of efficiencies in the distribution segment.

Key Contacts :

  • Distribution Operations Manager
  • Regional Vice Presidents
  • Human Resources
  • Director of Environmental Health and Safety
  • Branch Managers and Warehouse Supervisors.
  • Marketing and IT
  • Suppliers, vendors, and contractors of required equipment and services
  • Responsibilities :

  • Maintain lease database for tracking of lease costs, and data.
  • Improve safety activities, processes, and training for Canadian Distribution.
  • Participate with the onboarding process of new employees.
  • Project management : creating assignments, tracking progress, resolving issues.
  • Service contract / agreement maintenance
  • Prepare and maintain operations documents and reports for senior management.
  • Support the US facilities managers who are leading Canadian facility projects and management.
  • Support the US safety managers as they implement Canadian safety initiatives.
  • Manage process and reporting for physical inventory.
  • Identify problems with procedures, consider options, make recommendations to resolve them
  • Coordinate project tasks within budget and timelines.
  • Create and maintain procedural documentation
  • Ensure compliance with company standards or legal requirements
  • Qualifications :

    Educational / Experience / Skill :

  • Post-secondary education
  • Bilingual (French and English)
  • 3 or more years in an administration, office management, or coordinator role
  • Proficiency in Excel - Power BI is an asset.
  • Excellent communication skills required for internal and external contacts. i.e., professionalism
  • Ability to multitask and prioritize
  • Self-starter with strong problem-solving skills
  • Behavioural / Mental effort / Physical effort

  • Natural dispositions should include high compliance (for standards) and low steadiness (for ability to multi-task) as main components
  • Low level, but regularly occurring, stress from adherence to deadlines and interruption
  • Aptitude

    at level of population average or higher)

  • Reasoning hold information and use to solve problems after receiving verbal or written cues or instructions
  • Perceptual Speed in recognizing detail including error / accuracy
  • Numeracy comfort with quantitative concepts, handling numbers
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