Receptionist (Casual Employment)
Liberty Utilities
Oakville, ON, Canada
1d ago

Our vision is to be the utility company most admired by customers, communities and investors for our people, passion and performance.

Casual employment that is on call at AdHoc Basis

Receiving Guests

Greet guests and contact individual who has been requested and ask visitor(s) to have a seat. Write their name(s) in the visitor book, provide a Visitor Badge, noting arrival and departure time.

For Executive team (CEO and C-Suite) call the Executive Assistant to advise.

Field general drop-in inquiries, solicitations / sales people.

Phone Calls / Messages

Answer and screen incoming calls, transfer to intended recipients.

Relay messages when required, provide information to callers.

Daily Mail (incoming)

Ensuring mail is delivered daily

Daily Mail (outgoing)

Ensuring outgoing mail is picked up daily

Ensuing outgoing mail has sufficient postage

Couriers

Ensuring all couriered mail is sent out at the appropriate timeframes

Food Order

  • Placing of food orders as required, online or by calling the restaurant / caterer of choice.
  • Notifying the appropriate person once food is delivered or bring to boardroom when necessary.
  • Stocking Board Rooms

    Ensuring all board rooms are stocked with drinks

    Administrative tasks

  • Call / arrange for a Taxi when requested. Provide a taxi chit if need be.
  • Provide assistance when requested and approved - typing, filing, sorting, envelopes, labels, mailings, etc.
  • REPRODUX used for photocopying drawings / maps or large volumes of documents. Order forms at reception or at 2nd floor copy stations (in one of the drawers).

    For special projects, ask for a quote before placing the order.

    Tidy up the lobby as needed.

    Weekly, take inventory of coffee, teas, sugars, creams, pop and juices.

    Placing orders to ensure replenishment of drinks

    Take inventory of office supplies, copy paper and water bottles for boardrooms and place orders accordingly

    Replenish plastic cutlery, paper plates, napkins, straws, paper towels, Kleenex, etc.

    Check stock for dishwasher detergent, dish detergent, J-cloths and hand soap and order accordingly.

    Education & Experience

    High level working knowledge of MS Office (Word, Excel, PowerPoint, Concur)

    Contact Management

    Minimum of 3-5 years of experience as a receptionist or admin assistant

    Algonquin Power & Utilities Corp is a North American diversified generation, transmission and distribution utility with $10+ billion of total assets.

    APUC) delivers continuing growth through an expanding pipeline of renewable energy development projects, organic growth within its regulated distribution and transmission businesses, and the pursuit of accretive acquisitions.

    The distribution business group (Liberty Utilities) provides rate regulated water, electricity and natural gas utility services to over 750,000+ customers in the United States.

    The transmission business group invests in rate regulated electric transmission and natural gas pipeline systems in the United States and Canada.

    The generation business group (Liberty Power, formerly known as Algonquin Power) owns a portfolio of regulated and long term contracted North American based wind, solar, hydroelectric and thermal powered generating facilities representing more than 1.

    5+ GW of installed capacity.

    What we offer

  • Free refreshments
  • Free parking, including free electrical charging
  • We are focused on building a diverse and inclusive workforce. If you are excited about this role, and are not certain you meet the all the qualification requirements, we encourage you to apply to further investigate the opportunity.

    We are an equal opportunity employer and value each person’s unique background, diversity, experiences, perspectives and talents.

    Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success.

    We are committed to fully utilizing the abilities of all of our employees and expect each of our employees to honor this commitment in their daily responsibilities.

    As part of our commitment, we work to ensure our application process is accessible to all candidates. If you require special assistance or accommodation during the hiring process, please notify the Talent Acquisition Team.

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