Permits Coordinator
Q-Line Trucking
Saskatoon, Saskatchewan
3d ago

Q-Line Trucking is a National carrier that provides transportation services throughout Canada and the USA. With expertise and capability, we provide specialized transportation solutions for major projects and industry sector leaders.

Guided by our founding principles of hard work and honesty, we are dedicated to upholding the integrity of our services and providing growth and opportunity for our stakeholders.

Q-Line Trucking employs over 500 people from 5 locations in Canada and 1 in the USA. Our success is rooted in our set of core family values and enhanced by the performance of our people.

Q-Line Trucking maintains a very good safety rating as well as outstanding employee engagement and retention indicators.

Q-Line has been awarded the Canadian Top Medium Fleet Employer for 2018 and 2019!

We are currently looking for an experienced Permits Coordinator to join our Saskatoon team. Reporting to the Specialized Fleet Senior Manager, the Permits Coordinator is responsible for overseeing the safety & legality of transporting oversize and specialized loads for the Company.


  • Oversees, directs and advises the completion of projects by department employees.
  • Researches, coordinates and applies for transportation permits to fulfill load requirements
  • Oversees new shipment orders to determine when and where permits are required.
  • Reviews commodity drawings and measurements for obtaining permits.
  • Completes routing for all orders which require permits.
  • Completes and submits permit forms and approvals to provinces and states.
  • Ensures adherence to provincial, state and federal provisions for specialized loads.
  • Assists the sales department with quoting rates for required permits and pilot drivers for specified loads.
  • Maintains communication with the dispatch department regarding load delays, permit progress and other issues related to permits.
  • Communicates, explains and advises information regarding permits to drivers, various internal departments, representatives of professional agencies.
  • Investigates and resolves problems or misunderstanding related to permits or routes.
  • Assists the sales department with quoting rates for required permits and pilot drivers for specified loads.
  • Arranges and coordinates pilot drivers and route surveys where required.
  • Maintains various spreadsheets and data, including tracking, pilot costs, invoicing and quotes.
  • Provides oversight and guidance to less experienced permits team members.
  • Other duties as assigned.
  • Qualifications

  • Minimum of 3 years of permitting experience within trucking industry.
  • Strong knowledge of provincial, state and federal provisions for specialized and over dimensional loads.
  • Strong leadership skills required.
  • Strong collaboration skills required.
  • Ability to read and comprehend detailed forms, such as state and provincial rules and regulations.
  • Effective time management skills, with the ability to handle situations of high stress.
  • Must be proficient in using various transportation and business management software.
  • Ability to use discretion and judgment in interpreting rules and guidelines.
  • Ability to complete moderately difficult written letters and detailed forms.
  • Must be available during non-business hours for emergency support as needed.
  • What we can Offer

  • Competitive compensation package, including industry leading benefits.
  • Regular Company social events.
  • Group Retirement Savings Plan.
  • Opportunities for growth, development, and advancement.
  • Great teamwork environment.
  • Q-Line thanks all applicants for their interest; however, only applicants being considered for an interview will be contacted.

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