Senior Assistant Purchasing Manager
Toronto, Canada
17d ago

Summary of Responsibilities :

Reporting to the Purchasing Manager, responsibilities and essential job functions include but are not limited to the following :

  • Oversees and participates in the procurement of food, beverage, materials, equipment, supplies and services necessary to support the Hotel
  • Initiate cost reductions through efficient an economic supplier base, standardization of materials, value analysis and use of corporate contractual agreements
  • Supervise procurement activities of subordinates and approve purchase orders to ensure compliance with company guidelines
  • Develop strategies to ensure a continuous and timely procurement of materials
  • Negotiate and enters into contracts for materials and services to ensure maximum company benefit
  • Qualifies suppliers (outside of Avendra scope) to ensure that reasonable and appropriate to service the Hotel
  • Ensure all company standards and product specifications are maintained
  • Seek opportunities for new or to improve existing products and services and meet with vendors to fully investigate proposals
  • Present opportunities / proposals to the Purchasing Manager / appropriate Division / Department Head for consideration
  • Co-ordinates meetings with supplier / manufacturer and user department to inform and train on all of the facets of the product, including proper usage and health and safety procedures, where applicable
  • Track and control any / all contractual rebate programs or incentives to ensure fully paid out
  • Resolve vendor problems, misunderstandings, or complaints through negotiation and tactful communication to secure a mutually beneficial resolution
  • Assists in the development of the department’s annual budget; monitors performance against plan
  • Supervise supply areas and have superior knowledge of inventory system and completion of month end reporting for Food and Beverage
  • Supervise receipt of incoming products and materials through a central receiving area to ensure completed according to company standards and specifications
  • Work closely with Accounts Payable to ensure prompt and efficient vendor payment
  • Assists to chair departmental meetings pre-meeting agenda development
  • Assist to reach objective setting and monitoring for department. Includes coaching, mentoring and task accomplishment.
  • Actively leads departmental health and safety issues requiring follow up
  • Participates on margins taskforce
  • Qualifications :

  • Graduate of a Hotel Management or related degree
  • Minimum 2 years purchasing management experience for a hotel, resort or convention facility
  • Completed or currently enrolled in PMAC Certification program
  • General Knowledge of equipment and supplies used in a hotel environment
  • General Knowledge of food and beverage specifications used in hotel environment
  • Basic computer skills including Microsoft Word, Excel and other Windows based applications
  • Knowledge of BirchStreet Purchasing System an asset
  • Understanding of basic accounting practices
  • Ability to multi task in a busy buying office
  • Must demonstrate excellent interpersonal skills
  • Strong command of English language both written and verbal
  • Physical Aspects of Position include but are not limited to the following :

  • Constant standing and walking throughout shift
  • Frequent lifting and carrying up to 50 lbs
  • Constant kneeling, pushing, pulling, lifting
  • Frequent ascending or descending ladders, stairs and ramps
  • Visa Requirements : Must already be legally permitted to work in Canada.

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