Administration Coordinator
Riddell Kurczaba
location: Edmonton, AB
9d ago

Reports to : Principal in Edmonton, and the Controller

responsibilities include :

Manager Reception and Administrative functions in Edmonton

Coordinate Accounts Payable for Company

Project Maintenance in the Accounting system (Ajera)

General Administration Duties :

General office duties, including offering coffee to guests, tidy boardroom(s), unlock doors, check voicemail and forward emails / faxes and update employee’s status in Outlook

Greet clients, escort them to boardroom and provide them with beverages

Operate multi-line switchboard; answer, screen and forward telephone calls

Provide directions and basic information to clients and public

Maintain telephone system; reset voicemails, change displays, assist employees with voicemail set up and contact maintenance company to coordinate extension moves and assorted issues

Schedule, clean and set-up boardroom(s) throughout the day

Schedule couriers throughout the day; in and out of the city

Receive, date stamp, sort and forward mail

  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products;
  • placing and expediting orders for supplies; verifying receipt of supplies

    Arrange catering for office meetings and events

    Arrange and book; conferences, seminars & out of town travel (accommodations, car rentals, flights, etc.)

    Monitor and arrange general building maintenance

    Monitor usage and sign out sheets of company equipment

    Provide assistance to administrative department and other staff when required

    Prepare to assist in various areas of the business environment

    Help organize and plan annual Open House, Christmas Party and employee social functions

    Recommend and develop new processes, procedures or improvements to existing processes and procedures

    Review all incoming vendor invoices. Ensure properly authorized and attach requisition forms; forward to accounting for payment

    Accounts Payable and Project Maintenance duties :

    Improve and make efficient the Accounts Payables cycle

    Enter accounts payable, ensure payables are approved by appropriate staff prior to payment

    Cut checks for payables on a monthly basis

    Project activation and closure in our Project Management Software (Ajera)

    Respond to credit inquiries and checks

    Issue WCB Clearance certificates and Insurance Certificates

    Please submit your cover letter and resume to resumes and indicate the position and location you are applying for in the subject line.

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