Financial Shared Services Representative
BGIS
Markham, Canada
1d ago

SUMMARY

The Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal procedures

KEY DUTIES & RESPONSIBILITIES

Accounts Payable Processing

  • Processes accounts payable payments in accordance to established processes
  • Communicates with stakeholders such as suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time).
  • Escalates to management, where required

  • Liaises with business unit leaders to obtain approval for payments
  • Handles scanned documentations with low data recognition and data enters missing data
  • Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements
  • Determines appropriate accounting codes to the documents according to business unit and expense / cost element type
  • Performs mathematical calculations additions, subtractions, multiplication and divisions to verify for mathematical accuracy.
  • Identifies errors and liaises with appropriate stakeholder for resolution. Escalates where required

  • Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting.
  • Liaises with stakeholders and management for resolution

  • Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
  • Prepares electronic fund transfers and cheques for payments
  • Enters accounts payable transactions into accounting systems
  • Vendor Set Up Process

  • Completes vendor set up requisitions and works with Supply Chain Administration to complete vendor set up
  • Audit Support

  • Files, maintains and retrieves documentations for audit support
  • Other duties as assigned
  • EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

    Knowledge & Skills

  • Community college diploma preferably in accounting
  • 1 to 3 years of clerical accounting / accounts payable work experience
  • Understanding of sales tax rules
  • Ability to execute work according to established procedures
  • Ability to identify and resolve accounts payable issues and discrepancies
  • Ability to perform basic mathematical calculations addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
  • Ability to process a high volume of data requiring strong attention to detail and accuracy
  • Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
  • Ability to exercise judgment
  • Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications
  • Licenses and / or Professional Accreditation

    Demonstrates an interest in attaining one or more of :

  • Certified Accounts Payable Professional designation from Certified Accounts Payable Association (CAPA)
  • Certified General Accounting
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