Office Coordinator (Oakville) - 1 Year Full-Time Contract
Naylor Building Partnerships
Oakville, ON, CA
6d ago

Naylor Building Partnerships Inc. is an award winning, Canadian owned and run multi-trade mechanical, electrical, plumbing and compressed air contractor.

We have been providing quality service, maintenance, repairs and installations to the commercial and industrial sector for over 50 years.

Our commitment to hiring the best people allows us to provide strong technical expertise and knowledge to our customers, fostering long term partnerships with both our customers and employees.

We are currently seeking an Office Coordinator to join our team on a contract basis :

Key Responsibilities :

  • Answering reception calls and assisting with dispatch responsibilities, answering service calls, creating service tickets, logging into customized systems to pull work orders etc.
  • Coordinate vehicle licenses annually
  • Set up of new fleet assets in the GPS system
  • Coordinating couriers, distributing mail, ordering catering, ordering and stocking fridges, printing binders, filing, ordering office supplies
  • Coordination of uniform program, distributing vouchers and liaising with uniform supplier regarding uniform delivery / questions
  • Act as back up for insurance documentation required for subcontractors and customers (i.e. WSIB clearance certificates, certificate of insurance, bonding requests etc.)
  • Act as backup for warehouse deliveries
  • Other miscellaneous office duties, such as ordering flowers, coordination of travel itinerary if applicable, etc.
  • Education / Experience :

  • University degree or College diploma in a related field is considered an asset
  • Excellent verbal and written communication skills
  • Professional phone manner
  • Proficiency with MS office specifically, Microsoft Excel, Word and Outlook.
  • Ability to multitask in a busy office environment
  • Willingness to take on other duties as needed
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