JOB SUMMARY :
Reporting to the Director, you'll provide confidential administrative assistance and secretarial support to the Director and related programs / services throughout the Vancouver Community of Care (CoC).
In this role, you will :
Triage information of a sensitive and confidential nature and coordinate the flow of information, ensuring accurate and timely delivery of administrative services;
Keep the Director apprised of issues and activities
Interact primarily with other Directors / Managers and their administrative support staff throughout the CoC and across VCH to professionally represent the Director’s interests, share information, clarify details and answer questions.
Work independently and communicate with internal and external stakeholders / customers in a manner that promotes positive and respectful relationships.
QUALIFICATIONS AND EXPERTISE
Graduation from a recognized administrative assistant / secretarial post-secondary program plus three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.
Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.
Considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and / or sensitive nature.
Ability to liaise in a professional and courteous manner with managers / directors, staff and the public to gather and disseminate information.
Exceptions ability to communicate in a compelling, clear and concise manner (verbally and in writing) in order to represent the Director’s interests.
Excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
Care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
Abiltity to collaborate with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.
Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.