Archivist - Saskatoon, SK
Bayer
Saskatoon, Canada
8h ago

YOUR TASKS AND RESPONSIBILITIES

The primary responsibilities of this 12-month employee position located in Saskatoon are to :

  • Responsible for circulation of Good Laboratory Practice (GLP) documentation to appropriate study personnel (internal and external) including study plans, amendments, quality assurance (QA) inspection reports and responses, and deviations;
  • tracking receipt and filing hard copies

  • Summarizes and tracks GLP study progress and documentation circulation
  • Drives and coordinates the annual review of GLP standard operating procedures (SOPs)
  • Coordinates with personnel to maintain an up to date master schedule, training records and GLP job descriptions for GLP personnel
  • Maintain and manage access for all original data and site / facility records in GLP Archives in accordance with Organization for Economic Co-operation and Development (OECD) GLP guidelines and associated SOPs
  • Upload scientific rationales, final study reports and associated data into DART (Document Archiving and Retrieval Tool) for submission preparation and electronic archival
  • Maintain up to date external partner Standards Council of Canada (SCC) recognition certificates
  • Support Test Facility Management and Test Site Management in hosting GLP inspectors (external QA and / or SCC inspectors)
  • Assist Study Directors with creation of field studies by entering study requirements and specifications into Study Management Module (SMM)
  • Order office, lab, competitor chemical, field supplies and promotional material, as required
  • Process all non-project operational expenditures using approved processes
  • Coordinate courier deliveries and hard copy mail
  • Coordination of tickets for events / venues
  • Provide back up to site reception and support other admin assistants, as required
  • Organize room rentals, catering, restaurant reservations, and equipment rental and attendee invitations for events / meetings, as requested.
  • Receive, compile and distribute meeting materials, as necessary

  • Assist with on-boarding of summer students including organization of summer student orientation, vehicle ordering and Natural Sciences and Engineering Research Council of Canada (NSERC) applications
  • Note : This is a 12 month contract role based in Saskatoon, SK.

    WHO YOU ARE

    Your success will be driven by your demonstrations of our LIFE values. More specifically related to this position, Bayer seeks an incumbent who possess the following :

  • Minimum 1 year certificate in office administration or related discipline and 3 years related administrative experience
  • Strong interpersonal and English communication skills required at peer, departmental and cross-departmental levels, as well as outside parties
  • Ability to independently respond to correspondence that may require some analysis of information and / or collecting data from other areas.
  • Knowledge of or ability to learn and operate within OECD GLP standards training with a focus on data coordination, data retention and archive
  • Strong organizational, time management and prioritization skills while working with minimal supervision
  • Strong skills with MS Outlook, Excel, Word and PowerPoint, Adobe Acrobat Pro, and MS SharePoint
  • Ability to be a strong team player
  • Willingness to take on new tasks and learn new things
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