Financial Shared Services Representative - Contract - FUTURE OPPORTUNITY
BGIS
Markham, CA
1d ago

SUMMARY

The Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal procedures

KEY DUTIES & RESPONSIBILITIES

Accounts Payable Processing

  • Processes accounts payable payments in accordance to established processes
  • Communicates with stakeholders such as suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time).
  • Escalates to management, where required

  • Liaises with business unit leaders to obtain approval for payments
  • Handles scanned documentations with low data recognition and data enters missing data
  • Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements
  • Determines appropriate accounting codes to the documents according to business unit and expense / cost element type
  • Performs mathematical calculations additions, subtractions, multiplication and divisions to verify for mathematical accuracy.
  • Identifies errors and liaises with appropriate stakeholder for resolution. Escalates where required

  • Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting.
  • Liaises with stakeholders and management for resolution

  • Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
  • Prepares electronic fund transfers and cheques for payments
  • Enters accounts payable transactions into accounting systems
  • Vendor Set Up Process

  • Completes vendor set up requisitions and works with Supply Chain Administration to complete vendor set up
  • Audit Support

  • Files, maintains and retrieves documentations for audit support
  • Other duties as assigned
  • EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

    Knowledge & Skills

  • Community college diploma preferably in accounting
  • 1 to 3 years of clerical accounting / accounts payable work experience
  • Understanding of sales tax rules
  • Ability to execute work according to established procedures
  • Ability to identify and resolve accounts payable issues and discrepancies
  • Ability to perform basic mathematical calculations addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
  • Ability to process a high volume of data requiring strong attention to detail and accuracy
  • Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
  • Ability to exercise judgment
  • Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications
  • Licenses and / or Professional Accreditation

    Demonstrates an interest in attaining one or more of :

  • Certified Accounts Payable Professional designation from Certified Accounts Payable Association (CAPA)
  • Certified General Accounting
  • BGIS456

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